SECOND ANNOUNCEMENT

November 1998

Sponsors

National Aeronautics and Space Administration
Lunar and Planetary Institute
NASA Johnson Space Center

Chairs

Carl B. Agee
NASA Johnson Space Center

David C. Black
Lunar and Planetary Institute


Where and When Special Event
Call for Abstracts Scientists Meet the Press
Meeting Format Registration
Special Sessions Hotel Reservations
Stephen E. Dwornik Student Awards Conference Shuttle Service
   

Where and When

The 30th Lunar and Planetary Science Conference will be held in Houston, Texas, on March 15-19, 1999. Sessions will be held at the NASA Johnson Space Center (JSC) and at Space Center Houston. This announcement contains meeting information, forms, and instructions for the preparation of conference abstracts. Also included are plans for special sessions, invited lectures, and special events.

Call for Abstracts

The LPSC program committee will establish the conference program on the basis of submitted abstracts. Researchers in all appropriate scientific disciplines are invited to submit abstracts that may not exceed two pages, including graphics, tables, and references. The abstracts and preliminary program will be available on line in PDF format, viewable with version 3.0 or higher of the Adobe Acrobat Reader, which can be downloaded free of charge from the Adobe homepage. Abstract volumes in CD-ROM format will be available at the time of registration.

Abstract Deadlines

Deadline for hard-copy submission        January 8, 1999 (6:00 p.m. CST)
Deadline for electronic submission        January 15, 1999 (6:00 p.m. CST)

Preparation of Abstracts

The deadline for RECEIPT of electronic abstracts is 6:00 p.m. CST, January 15, 1999. The abstract submission form will be deactivated at that time, so it will not be possible to submit a late abstract. Abstracts can be submitted in any of the following formats:  PDF (preferred), PostScript, Microsoft Word for the PC and Mac, WordPerfect for the PC (versions 7 and 8 ONLY), and rich text format (RTF). Templates and detailed instructions for each of these formats are provided. Abstracts sent by e-mail will not be considered. After you prepare your abstract file, you will have to fill out the abstract submission form provided and upload the file containing your abstract (instructions are provided on the form).

NOTE:  The file-upload mechanism used with the electronic abstract submission form is only supported by Netscape Navigator (version 2.0 or higher) and Microsoft Internet Explorer (version 4.0 ONLY). If you do not have one of these browsers, you should contact your systems administrator as soon as possible or you will not be able to submit your abstract electronically.

WARNING:  Electronic transmission of files is not always instantaneous; gateways can temporarily be shut down, local routers can fail, network traffic can be very heavy, etc. Because your abstract file must be RECEIVED at the LPI by 6:00 p.m., it's in your best interest to submit early to allow for possible delays in transmission. Because of the number of abstracts received and the short turnaround time available to process them, exceptions cannot be made for anyone, regardless of the reason. Please start early so we'll have time to assist you should you run into technical difficulties.

Changes to the Abstract Form

In response to suggestions from the community, participants at the 30th LPSC will receive an expanded program booklet that includes a brief summary of each abstract. This summary will be limited to 250 characters (including spaces), and MUST be provided by each author in the appropriate box on the abstract submission form. Also, this year's form will include fields for providing key words, lunar sample numbers, and meteorite names. Please put some thought into the selection of your key words. General guidelines are to list terms by noun, followed by appropriate adjectives (e.g., "Isotopes, hydrogen"). Terms should be spelled out (i.e., don't use acronyms).

Meeting Format

The four-and-a-half day conference will be organized by topical symposia and problem-oriented sessions. Participants may indicate a preference for oral, poster, or print-only presentation when submitting an abstract to the conference. If you submit more than one abstract for oral presentation, please rank your contributions according to priority. While individual preferences will be considered, the program committee reserves the right to make all decisions on the mode of presentation to ensure a balance of as many important new research results as possible. Selection criteria will be based on the relevance of the subject matter to the conference and the quality of the science. All decisions made by the program committee will be final. Requests to present papers that are not supported by informative abstracts will be denied.

Presentations

Oral presentations will be scheduled during the conference to allow eight minutes for speaking and seven minutes for discussion and speaker transition. Poster presentations will be scheduled for Tuesday and Thursday evenings from 7:30 to 9:30 p.m. Authors of papers selected and scheduled for poster presentations must be available to display and discuss their results in the poster area during the assigned time period. Each poster will have a space 44" × 44" for display. Requests for tables, computers, video equipment, etc., cannot be honored due to the limited space available for poster displays.

Special Sessions

Masursky Lectures

Two lectures will be given this year as a continuation of the Masursky Lecture Series. Dr. Michael Belton, the Solid-State Imaging Subsystem (SSI) Team Leader for the Galileo mission, will present a lecture on what the Galileo mission has taught us, as well as other remembrances from two decades of mission planning and execution. The second lecture will be given by Dr. Carolyn Porco, the Imaging Science Subsystem (ISS) Team Leader for the Cassini mission. She will discuss what we hope to learn from Cassini. The Masursky Lectures will be presented at a plenary session at 1:30 p.m. on Monday, March 15.

NEAR at Eros

On Wednesday afternoon, at 2:30 p.m., a special session is scheduled on the first results of NEAR at Eros. The mission timeline calls for orbital insertion on January 10, and there will have been major mapping orbits in early and late February. The session will be made up of invited talks by the NEAR team members.

Education/Public Outreach Poster Session

This year the abstracts submitted for the education topic will be integrated into the usual Tuesday and Thursday evening poster sessions. The audience for these posters will be researchers and colleagues attending the conference, rather than K-12 educators. Authors who want their abstract to be considered for the education session should pick the topic "Education" and should select poster as their method of presentation on the abstract submission form. Posters in the education session will be limited to the usual poster display space of 44" × 44".

Note to Special Session Authors

All abstracts for special sessions, whether invited or contributed, must be submitted by the advertised deadlines for consideration by the program committee. No abstract submitted after the deadline will be included on line or on the CD-ROM, regardless of special session status.

Stephen E. Dwornik

The Stephen E. Dwornik Planetary Geoscience Student Paper Awards are given for the best student research presentations at the Lunar and Planetary Science Conference. The purpose of these awards is to provide encouragement, motivation, and recognition to our most outstanding future planetary scientists. The awards are administered through the Planetary Geology Division of the Geological Society of America.

Two awards are given annually:  one for an oral presentation and one for a poster presentation. The awards are open to U.S. citizens who are currently enrolled as students at any degree level in the field of planetary geosciences. Postdoctoral fellows are not eligible. Only one abstract per student will be considered for the award. The student must be the senior author of the abstract and the material should not have been previously presented at another meeting. Judging will be based on both the written abstract and the presentation. To apply for the award, students MUST complete the student award section of the abstract submission form.

Special Event

The chili cookoff and barbecue dinner will be held on Wednesday, March 17, from 6:00 to 9:30 p.m. The form is due at LPI by February 15, 1999. Of the 15 teams that competed at the 29th LPSC, 8 were out-of-town teams. To encourage both out-of-town and local teams to enter, we are changing the winning categories to include:

Best Presentation
Best Chili Overall
Best Out-of-Town Chili (that hasn't already won)
Best Local Chili (that hasn't already won)
Most Unusual Chili (that's a polite way to say booby prize)

Because the conference staff cannot provide cooking equipment, the "preparation on site" rule common to most cookoffs will be waived to encourage more team participation. A new rule involves what chili teams may serve during the "chili tasting" by participants. Chili teams may NOT serve alcoholic beverages to the conference participants and guests. Teams may serve only chili or other food items at their station.

Remember that the goal of this event is fun, not serious cooking competition. Join in by entering your team to compete against great secret recipes and creative cooking station decorations.

Scientist Meet the Press

On Sunday, March 14, 1999, there will be a special workshop held at the LPI to teach scientists how to communicate more effectively with journalists from a variety of media. More specific information on the workshop will be distributed electronically at a later date, and will be posted on this Web site. Stay tuned for details!

Registration

Preregistration

A fee of $50 ($30 for students) will be assessed each participant to cover conference services. You must preregister, via either the electronic form or the downloadable form, and prepay by February 22, 1999, to avoid the $20 late fee. Foreign participants who state on the registration form that they have a currency exchange problem may pay in cash at the meeting and avoid the $20 late fee if they return the form by February 22, 1999. Requests for cancellation with a fee refund will only be accepted through March 5, 1999.

NOTE:  Those who fail to attend and do not notify the LPI Publications and Programs Services Department prior to the March 6 deadline will forfeit their full fee.

Sunday Night Registration and Reception (note change in time)

The Sunday night registration and reception will take place at LPI from 5:00 to 8:00 p.m. The location is shown on the enclosed map. Shuttle buses will operate from selected hotels to LPI on Sunday night.

Hotel Reservations

A list of local hotels is provided. Although making reservations is the responsibility of each participant, we have negotiated reduced rates at some locations. When you call a hotel, you must tell them you are attending the Lunar and Planetary Science Conference and ask for the conference rate. There are several new hotels in the area, so long-time conference participants will find that there are now more options available. A map of the local area showing the locations of JSC, LPI, Space Center Houston, and local hotels is available on line.

Conference Shuttle Service

Conference shuttle buses will provide service between most hotels on the enclosed list (see hotel list for exceptions), the JSC Gilruth Center, LPI, and Space Center Houston. There will be rotational runs in the morning, during lunch, at the close of sessions, and during special events. Shuttle buses will make hourly stops at LPI throughout conference week. Your conference badge will serve as your bus ticket. A detailed shuttle schedule will be provided to all registered participants.

Contact Information

For further information call the LPI Publications and Program Services Department (logistics: 281-486-2158; abstracts: 281-486-2161; registration: 281-486-2142).

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