FINAL
ANNOUNCEMENT

— May 2003 —

Convener —
Dr. Colleen Hartman,
NASA Headquarters

Hosted by —
Lunar and Planetary Institute

Sponsored by —
NASA Headquarters
Lunar and Planetary Institute

  PURPOSE AND SCOPE
  Plans are now in place for a workshop at which facets of science objectives for the proposed Jupiter Icy Moons Orbiter (JIMO) will be explored and assessed. Sponsored by NASA's Solar System Exploration Division, the two-and-a-half day forum will be held at the Lunar and Planetary Institute, which is housed in the Center for Advanced Space Studies, 3600 Bay Area Boulevard, Houston Texas, June 12–14, 2003.

  MEETING FORMAT AND ATTENDANCE
  The objective of the forum is to identify the most compelling approaches in seven thematic categories using a set of criteria that balances science content, development risk, affordability, and overall program integration. The forum format will consist of both invited plenary talks and contributed presentations.

Sessions will begin at 8:00 a.m., with a continental breakfast available prior to the beginning of the session. A poster session is scheduled from 6:00 to 8:00 p.m. on Thursday evening, June 12, at which time a buffet consisting of hot and cold hors d'oeuvres with an assortment of beverages will be served. Meeting space is limited. First consideration for attendance at the forum will be given to those authors whose abstracts have been selected for presentation (see list of selected presenters). Non-presenters who wish to attend must preregister by June 4 (see registration information below), and available space will be filled on a first-come, first-served basis.

Please note that the goal of this forum is to help establish the science objectives and priority investigations for JIMO. Consequently, after the first day, participants can circulate among the breakout sessions. By the end of the second day, each theme group should have established their primary objectives and investigations in priority order. The morning of the third day will be a presentation of the thematic session results. The key factor is that most of the work in the workshop will be conducted in the thematic breakout sessions.

  PRESENTATIONS
  Oral presentations
The accepted oral presentations have been organized into seven thematic sessions to be held concurrently (see preliminary program and abstracts). Each presenter will be given eight minutes, and time limits will be strictly enforced. Presenters are asked to bring seven sets of hard copies of their presentations to be assembled into notebooks organized by thematic sessions. The notebooks will be available at the registration desk for all participants to review, and will be left with the JIMO Science Definition Team for their subsequent deliberations.

Audio-visual equipment available for invited talks to be presented at plenary sessions in the Lecture Hall will include two LCD projectors (one connected to a PC laptop and one to a Mac laptop), one 35-mm slide projector, and one overhead projector.

Contributed talks in the thematic breakout sessions will be limited to eight minutes. Authors are therefore strongly encouraged to use only transparencies for overhead projectors.

Wi-Fi Internet access will be available.

For questions regarding audio-visual support, please contact Mary Cloud using the contact information given at the end of this announcement.

Poster Presentations
Poster presentations should be installed between 7:00 and 8:00 a.m. on Thursday. Authors of poster presentations must be available to discuss their presentation during the highlighted poster session from 6:00 to 8:00 p.m. on Thursday. Each poster display space is 44" × 44". Two presenters will share one side of one panel, so it is important that displays are confined to the 44" × 44" limit. Posters must be designed to be attached to the panel with pushpins. Due to space limitations, computer demonstrations, VCR players, or tables for handout materials cannot be accommodated as a part of a poster display.

  LOGISTICS
  Registration
The registration fee is $50.00. Participants registering by credit card may use the electronic registration form. All others should print out and mail in the downloadable registration form. Because of limited meeting space, all participants MUST register by June 4. No walk-in registration will be permitted.

Participants are encouraged to arrive at the Institute at 7:00 a.m. on Thursday, June 12, to pick up name badges and a copy of the compiled volume of selected abstracts. A continental breakfast will be served each morning of the meeting for the convenience of attendees.

Local Accommodations and Maps
We have provided a list of local area hotels with their current room rates. A map of the local area that indicates the location of these hotels in relationship to the Lunar and Planetary Institute is also provided to assist you with your travel plans. Participants are responsible for making their own hotel reservations. Parking at the Institute is limited. Participants are encouraged to car pool with their colleagues from local hotels.

  CONTACT INFORMATION
  For further information regarding logistics (including audio-visual support), contact
Mary Cloud
phone: 281-486-2143;
fax: 281-486-2125;
e-mail: cloud@lpi.usra.edu.

For further information on the forum content, contact
David Senske
phone: 818-393-7775;
e-mail: david.senske@jpl.nasa.gov.

SCHEDULE
June 4, 2003 Preregistration deadline
June 12–14, 2003 Forum at the Lunar and Planetary Institute in Houston, Texas


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