WHEN AND WHERE
The 34th Lunar and Planetary Science Conference will be held March 17–21, 2003. All technical sessions, both oral and poster, will be held at the South Shore Harbour Resort & Conference Center, 2500 South Shore Boulevard, League City TX 77573 (phone: 281-334-1000 or 800-442-5005). There is plenty of free parking available.

For assistance with travel plans, contact:

Baybrook Travel
1199 NASA Road One, Suite 114
Houston, TX 77058
Phone: 281-280-0600
Fax: 281-280-8184
E-mail: geeta@baybrook.webmail.com

MEETING FORMAT
Technical Sessions —
Technical sessions will be held at the South Shore Harbour Resort & Conference Center. Parallel sessions for oral presentations will be held in Salon A, Salon B, Salon C, and the Marina Plaza Ballroom. Poster sessions will be held at the South Shore Harbour Fitness Center in the gymnasium and indoor tennis courts.

The preliminary program and abstracts are now available. Please note that author notification letters will NOT be mailed out this year, so authors need to check the author index to determine where their presentation has been scheduled.

Presentations —
Oral presentations will be scheduled during the conference to allow 10 minutes for speaking and 5 minutes for discussion and speaker transition. Audio-visual equipment available for oral presentations includes 35-mm carousel slide projectors, overhead projectors, a laptop PC, and an LCD projector. A slide preview area will be available. Speakers are asked to complete the audio-visual cue sheet and give it to the audio-visual technician assigned to the session at least 15 minutes before the start of the session. Dual projection will not be available for electronic presentations.

In response to input from participants at the 33rd LPSC, we will offer two options for electronic presentations. Please read carefully the instructions provided for electronic presentations.

Poster presentations will be on display throughout the entire week of the conference. Posters may be installed any time after 1:00 p.m. on Monday and will remain up through Friday noon. Poster presentations will be highlighted by specific sessions scheduled for Tuesday and Thursday evenings from 7:00 to 9:30 p.m. Authors of papers selected and scheduled for poster presentations must be available to display and discuss their results in the poster area during the assigned time period. Poster display space available to authors is 44" 44". Posters will be displayed on free-standing panels that are 4' 8' (including frame). Two presenters will share one side of one panel, so it is important that displays are confined to the 44" 44" limit. Posters must be designed to be attached to the panel with push pins. The background of the poster panels is dark gray, so light- colored backings will help to make a more effective presentation. Due to space limitations, computer demonstrations, VCR players, or tables for handout materials cannot be accommodated as a part of a poster display.

SPECIAL SESSIONS
Plenary Session —
Masursky Lecture
The Masursky Lecture will be given during a special plenary session to be held Monday from 1:30 to 2:00 p.m. in Salon B. The lecture, titled "Kuiper Belt Binaries: A New Window on Runaway Accretion," will be presented by Dr. Peter Goldreich, Lee A. DuBridge Professor of Astrophysics and Planetary Physics, Emeritus, California Institute of Technology.

GSA Stephen E. Dwornik Student Awards
The presentation of the 2002 GSA Stephen E. Dwornik U.S. Citizen Student Award winners will be announced during the Monday plenary session, immediately following the Masursky Lecture. The winners will be honored at a reception on Monday at 5:30 p.m. in the Great Room of LPI. A shuttle bus will provide transportation from the conference to LPI.

Special Session on the Mars Odyssey Mission —
A special session will be held at 8:30 a.m. on Monday in Salon B to discuss the first year of scientific results from the Mars Odyssey Mission. Poster presentations on the Mars Odyssey Mission will be highlighted on Tuesday evening from 7:00 to 9:30 p.m.

Special Session on the Chicxulub Scientific Drilling Project —
A special session will be held at 2:15 p.m. on Monday in Salon C to discuss analyses of the core samples taken from the Chicxulub Drilling Project. Poster presentations on the Chicxulub Drilling Project will be highlighted on Tuesday evening from 7:00 to 9:30 p.m.

SPECIAL EVENTS
Education/Public Outreach Workshop of Scientists —
"Keys to the Kingdom:  Unlocking the Doors to Corporate and Private Outreach Programs and Funding Sources"

On Sunday, March 16, LPI will offer a one-day preconference workshop for scientists interested in becoming more involved in education and public outreach. This year's program, the sixth in the series, will explore corporate and private entities as potential funding sources and participants in space science outreach programs. Through a mixture of short lectures and moderated discussions, we will examine ways to approach corporations and private foundations for funding of worthwhile outreach projects. We will focus on energy, mining, and technology companies as potential donors from the corporate world. Private foundations with an interest in funding space-science-related projects will be identified and discussed. We will learn what types of projects are most favorably viewed by these entities and the typical funding levels provided. We will also consider possibilities for participation in existing corporate outreach programs. This workshop is free, and those who plan to attend may register using the
electronic registration form. You may view the schedule to find out about the day's events. A group luncheon will be held at a nearby restaurant, and those wishing to attend must return the group luncheon reservation form no later than March 10, 2003. This workshop is part of LPI's effort as a Broker/Facilitator for NASA's Office of Space Science. For more information, contact Robert Herrick.

Education and Public Outreach: Open House Display —
On Sunday, March 16, LPI will host an open house for the display of education and public outreach activities and programs. The display will be in the LPI library from 5:00 to 8:00 p.m. and will be held in conjunction with the LPSC registration and reception.

Chili Cookoff and Barbecue Dinner —
The chili cookoff and barbecue dinner will be held on Wednesday, March 19, from 6:00 to 9:30 p.m. Chili cookoff team entry forms are due at LPI by February 14, 2003. Both out-of-town and local teams are encouraged to enter. The categories of competition will include the following:
      Best Presentation
      Best Chili Overall
      Best Out-of-Town Chili (that hasn't already won)
      Best Local Chili (that hasn't already won)
      Most Unusual Chili (that's a polite way to say booby prize)

Because cooking equipment will not be provided, the "preparation on site" requirement common to most cookoffs will be waived to allow contestants to prepare their chili ahead of time and to encourage more team participation. Chili teams may serve only chili or other food items at their station. Teams may NOT serve alcoholic beverages to the conference participants and guests. Remember that the goal of this event is fun, not serious cooking competition. Join in by entering your team to compete against great secret recipes and creative cooking station decorations.

Combined Publisher's Exhibit —
A Combined Publisher's Exhibit will be held during the conference. This week-long event provides an opportunity for LPSC participants to review new publications in the fields of lunar and planetary sciences, astronomy, astrophysics, geology, geophysics, atmospheric sciences, mathematics, computer science applications, remote sensing, and image processing applications. Publishers and authors are invited to submit materials related to these fields for display at this exhibit. Previous exhibits have featured books, journals, maps, globes, posters, images, slide sets, and CD-ROMs, along with advertising materials, catalogs, and order forms. A comprehensive exhibit catalog listing all items on display, all participating publishers, and contact information will be made available to conference participants at the exhibit. No sales will be permitted, and all submitted materials will become the property of the Lunar and Planetary Institute. For more information, contact Linda Chappell at 281-486-2103 or chappell@lpi.usra.edu.

REGISTRATION
Preregistration —
A fee of $55 ($30 for students) will be assessed each participant to cover conference services. Participants must preregister and prepay by February 14, 2003, to avoid the $20 late fee. Foreign participants who state on the registration form that they have a currency exchange problem may pay in cash at the meeting and avoid the $20 late fee if they return the form by February 14, 2003. Participants registering by credit card may use the electronic registration form; those registering using any other method of payment should use the downloadable preregistration form. Requests for cancellation with a fee refund (less a $10.00 processing fee) will be accepted only through February 28, 2003.

NOTE:  Those who fail to attend and do not notify the LPI Publications and Program Services Department prior to the February 28 deadline will forfeit their full fee.

Sunday Night Registration and Reception —
Sunday evening, March 16, 2003, registration and a reception will be held at the LPI from 5:00 to 8:00 p.m. The location of the LPI is shown on the area map. Shuttle buses will operate from selected hotels to LPI on Sunday night. Participants arriving after Sunday night will be able to register on site at South Shore Harbour.

HOTEL RESERVATIONS
South Shore Harbour Resort & Conference Center is an award-winning hotel on the shores of Clear Lake (phone:  281-334-1000; fax:  281-334-1157), approximately a 20-minute drive from the LPI. The LPI has negotiated with the hotel to offer standard rooms (single or double occupancy) for $99.00 per night. While this rate is higher than the GSA rate for this area (see note below), it is substantially less than the normal corporate rate for this hotel. To qualify for these rates, participants must identify themselves as LPSC attendees. The numbers of rooms are limited, so we encourage participants to make their reservations early.

Please note that South Shore Harbour is located in Galveston County, so the current GSA rate is $76.00; the rate for Harris County, in which the LPI and most of the other Clear Lake hotels are located, is $73.00.

The hotel provides complimentary shuttle service to and from Hobby Airport and Ellington Field (24-hour-advance reservations required). Clear Lake Shuttle (281-334-3873) is available to provide transportation to or from George Bush Intercontinental Airport for $85.00 one way ($10.00 per additional person).

Galveston Limousine Service provides continuous shuttle service from both George Bush Intercontinental Airport ($60.00 round trip per person) and Hobby Airport ($50.00 round trip per person). Reservations for Galveston Limousine may be made via their Web site at www.galvestonlimo.com or by calling 1-800- 640-4826.

Registered guests will have access to the following amenities:  complimentary covered parking, full-service restaurant and bar, marina with rentals for water sports, a 185-foot tropical pool with heated jacuzzi, 70,000-square-foot fitness center, and golfing privileges at South Shore Harbour Country Club (greens fees extra). Snacks are available in the gift shop. A number of area babysitting services will provide childcare at the hotel for a fee; a list of these services is available upon request from the hotel.

There are a number of other hotels in the Clear Lake area, and we have negotiated special rates at most of them. Remember to ask for the LPSC rate when making reservations. The local area map shows the locations of the LPI, South Shore Harbour, and other local hotels.

CONFERENCE SHUTTLE SERVICE
Conference shuttle buses will provide service between most area hotels (see hotel list for exceptions), South Shore Harbour, and the LPI. There will be rotational runs in the morning, at the close of sessions, and during special events. Shuttle buses will make hourly stops at LPI throughout conference week. LPSC badges will serve as a bus ticket. A detailed shuttle schedule is available, and will also be included in the registration packets provided upon arrival at the conference. Shuttle service will also be available to and from the Chili Cookoff and Barbecue Dinner on Wednesday evening.

ADDITIONAL INFORMATION
For further information, contact the LPI Publications and Program Services Department (logistics:  281-486-2143; registration:  281-486-2142).


SCHEDULE
February 14, 2003   Deadline for preregistration at reduced rate.
Deadline for Chili Cookoff team entries.
March 16, 2003   Reception and registration at the LPI from 5:00 to 8:00 p.m.
Education and Public Outreach open house display from 5:00 to 8:00 p.m.
March 17–21, 2003   34th Lunar and Planetary Science Conference


Go to Top of Page Back to
34th LPSC main page
Back to
Upcoming Meetings page