INSTRUCTIONS FOR AUTHORS

Abstract Deadline:

THURSDAY, November 12, 2009, 5:00 p.m. Central Standard Time
(i.e., the time in Houston, Texas – see U.S. time zone map)


File Restrictions:
• Abstracts are limited to two pages, and MUST be submitted in PDF format.
• Abstract files cannot be larger than 1.5 MB.
• Abstract files MUST be formatted for U.S. letter size (8.5 by 11 inches).
If you attempt to submit a file that is not properly formatted, you will receive an error message, and your attempted submission will be rejected by the system. We strongly recommend using the LPI template, which is designed for the correct paper size and margins.

Note:  Abstract files MUST include the title, authors, and affiliations, as shown in the templates. This information will NOT be extracted from the electronic submission form.


General Instructions
Download the appropriate template from the list provided. Using the format provided in the template, prepare your abstract for submission. YOU are responsible for the formatting and appearance of your abstract. Figures and tables must be placed in the file and therefore must be in digital format. We recommend that you use image file formats that provide acceptable resolution without being HUGE (for example, don't use a 1-MB TIFF file when a 250-K GIF file will do). Please read the note above regarding file size restrictions.

Paper Size
If you normally use A4 paper, you MUST set up your source file so that the resulting submitted abstract is formatted for U.S. letter size (8.5 by 11 inches).

Fonts
Set the option in your Acrobat software to embed all fonts in the PDF file.


OTHER IMPORTANT THINGS TO NOTE


LaTeX Users
LaTeX users may use any macros or templates they desire, as long as the finished abstract fits within the two-page limit and is converted to PDF format before submission. For formatting suggestions refer to the sample abstract. The LPI no longer provides LaTeX templates or style files. However, Ross Beyer of NASA Ames modified the outdated LPSC template files for his own purpose for preparing abstracts, and has graciously volunteered to share these files with the community. To download the template or style file, please visit his website at http://rossbeyer.net/software/lpsc_template/.

Submitting Your Abstract
After you have prepared the PDF file containing your abstract, you are ready to submit it. Your file MUST be on the same machine as your Web browser, and you cannot leave the file open or the data will not transfer successfully. Go to the electronic abstract submission form and follow the instructions. Once you have completed the form, click the "Submit to LPI" button ONCE, and the system will respond with a screen that informs you that your abstract has been successfully submitted and assigns you an abstract number. WRITE DOWN this abstract number and refer to it in any correspondence with us regarding your abstract. If you don't see the confirmation screen within a reasonable amount of time (no more than 5 minutes), or if you have any questions or need further assistance, please phone the LPI at 281-486-2142 or -2188, or send an e-mail message to publish@lpi.usra.edu.

** NO REVISIONS ACCEPTED! **   Proof your abstract file VERY carefully before submitting it. We will NOT accept revisions or make corrections to abstracts submitted to this meeting. If you submit duplicate versions of the same abstract, all versions except the first one will be discarded. If there are any technical problems with the content of your abstract (for example, your file was corrupted), our staff will be desperately trying to contact you immediately, so it is CRITICAL that you provide us with up-to-date contact information on the submission form. If you know that you will not be available to answer possible questions regarding your submission, please give us (in the comments box on the abstract submission form) the name of someone who can (and how we can reach them).


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