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Steps to Planning a Meeting
As part of our service to the planetary science community, the Institute provides meeting organization services for a limited number of meetings annually, without assessing service fees typically charged by commercial conference event planners. The experienced staff at the Lunar and Planetary Institute will work with conveners to ensure a successful event.
1. Complete and submit the meeting request form. While the Institute would like to assist every convener who requests our help, we do have limited resources. This form will provide us with the information required to clearly understand the vision for your meeting and allow us to quickly give you an estimate of ways in which we may be able to assist you.
Requested meetings must be within the scope of the Institute’s objectives, and must be of interest to the planetary science community.
2. Propose preferred dates and venue. After initial determination that your meeting falls within the scope of the LPI’s objectives, an assessment of our ability to provide support will be based on such as factors as dates of your event, the services you require, and your choice of venue.
When the Director has approved Institute sponsorship for your meeting, the staff of meeting coordinators will work with you to clarify these details and establish an initial timeline of events leading up to your meeting. Our computer department will establish a webpage for your event.
3. Provide text for first announcement. The first announcement of your meeting will be posted on our website approximately 8 months prior to the event, and email notification of the posting will be sent to our list of more than 1500 community members. Our graphic artists will work with the convener to arrange for an appropriate logo or image to identify the meeting. Draft text provided by the organizer will include general logistical information such as date, location, organizing committee, and description of the meeting.
4. Provide text for second announcement. Six weeks prior to the abstract deadline, the second announcement with the call for abstracts, registration forms, and detailed logistical information will be posted on our website. The organizer will provide the list of topics and basic description of meeting format. Our staff will provide technical information regarding submission of abstracts.
5. Abstract deadline. The deadline for abstract submission through our website is approximately ten to twelve weeks before the meeting.
6. Finalize program. Approximately one week after the abstract deadline, a designated program committee will receive abstracts for review. Reviewers are typically given two weeks to assign abstracts for presentation and establish a meeting schedule.
The Institute generally will not provide funds for speaker travel. Such travel grants must either be covered by the meeting registration fee or by outside sponsorship.
7. Provide text for final announcement. Five to six weeks prior to the meeting the final announcement including the program and abstracts is posted on our website.
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LPI Sponsored Meetings
Asteroids, Comets, Meteors 2008
July 14-18,
2008
Baltimore, Maryland
NLSI Lunar Science Conference
July 20-23,
2008
Moffett Field, California
71st Annual Meeting of the Meteoritical Society
(MetSoc 2008)
July 28-August 1,
2008
Matsue, Japan
Large Meteorite Impacts and Planetary Evolution IV
August 17-21,
2008
Vredefort Dome, South Africa
Workshop on the Early Solar System Impact Bombardment
September 15-17,
2008
Houston, Texas
Workshop on Martian Phyllosilicates: Recorders of Aqueous Processes?
October 21-23,
2008
Paris, France
Joint Annual Meeting of LEAG-ICEUM-SRR
October 28-31,
2008
Cape Canaveral, Florida
Third International Workshop on the Mars Atmosphere: Modeling and Observations
November 10-13,
2008
Williamsburg, Virginia
2008 RASC-AL Forum
June 9-12,
2008
Cape Canaveral, Florida
The Science of Solar System Ices (ScSSI): A Cross-Disciplinary Workshop
May 5-8,
2008
Oxnard, California
Planetary Dunes Workshop: A Record of Climate Change
April 29-May 2,
2008
Alamogordo, New Mexico
Ground Truth from Mars: Science Payoff from a Sample Return Mission
April 21-23,
2008
Albuquerque, New Mexico
39th Lunar and Planetary Science Conference
(LPSC 2008)
March 10-14,
2008
League City, Texas
Go for Lunar Landing: From Terminal Descent to Touchdown
March 4-5,
2008
Tempe, Arizona
Lunar Crater Observation and Sensing Satellite (LCROSS) Astronomer Workshop
February 29,
2008
Moffett Field, California
Workshop on Martian Gullies: Theories and Tests
February 4-5,
2008
Houston, Texas
Friday, July 11, 2008
Lecture Hall - 3:30 PM
Paul Spudis, Lunar and Planetary Institute (40th Anniversary Seminar Series Speaker)
The Poles of the Moon: Questions, Issues, and Missions
Friday, August 15, 2008
Lecture Hall - 3:30 PM
Jonathan Lunine, University of Arizona (40th Anniversary Seminar Series Speaker)
To be announced
Friday, August 22, 2008
Lecture Hall - 3:30 PM
Nicholas Tosca, Harvard University
To be announced
Friday, September 26, 2008
Lecture Hall - 3:30 PM
Roger Phillips, Southwest Research Institute (40th Anniversary Seminar Series Speaker)
To be announced
Friday, November 14, 2008
Lecture Hall - 3:30 PM
Christian Koeberl, University of Vienna (40th Anniversary Seminar Series Speaker)
To be announced
Friday, December 5, 2008
Lecture Hall - 3:30 PM
Renu Malhotra, University of Arizona (40th Anniversary Seminar Series Speaker)
To be announced
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Logistical Services
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