ExMAG Spring 2024 Meeting
May 13–15, 2024
Houston, Texas/Virtual
The Extraterrestrial Materials Analysis Group (ExMAG) May 2024 meeting will be held in Houston, Texas at the Lunar and Planetary Institute on May 13–15, 2024. While in-person participation is encouraged, the meeting will also include opportunities for virtual participation.
The meeting will focus on NASA's extraterrestrial materials collections, curation, and sample return activities. It will include updates from NASA HQ and curation as well as reports on the collections, sample return activities in progress and planned, advanced curation methods, NASA funding and facilities, and data archiving.
Agenda
The agenda is now available. Please check this website for updates as the meeting date approaches.
View AgendaExMAG Poster Session
An informal opportunity to view posters and meet in a fun online setting is available by joining Gather.town. Connect to Gather.town with Chrome or Microsoft Edge for the best results. Reference How to use Gather.town for more information.
Q&A During the Meeting
During the meeting, use the Slido link to submit and upvote questions and provide answers.
How to ask questions using Slido
- Open the virtual platform using the virtual connection link above.
- Click on the following Slido link: https://app.sli.do/event/a22QuojXuUqchwhMjwH8AW
- This link will open in a separate window. You may also use a mobile device for slido.
- Update your profile to include your full name so moderators and other attendees can easily identify you.
- Go to the Q&A tab. Use the “Type your question” box to enter questions.
- Moderators will be monitoring the questions and reading them to presenters during the Q&A portions of the meeting.
- Click on the thumb sign to upvote a question.
- Click on the ellipses (3 dots) to withdraw or edit a question.
Oral Presenter Information
To facilitate a smooth transition between speakers, all oral presentations will be collected ahead of time and shared from the room at the venue.
Oral presentation submission deadline: May 7, 2024, 11:59 p.m. CDT
Session Room Hardware and Software
- PC laptop, LCD projector, and a remote presentation advancer
- Windows hardware and software only
- Note: Mac hardware and software will not be used in the session room.
Presentation Software
- PowerPoint
- PowerPoint slide size: widescreen (16:9)
Presentation Submission
- Accepted presentation file format: PowerPoint
- File Name Format: PresentationTime_LastName
- Presentation time should be in 24-hour format (e.g., 0830, 1300, or 1415).
- If submitting an updated file, add the version number to the end of the file name (PresentationTime_LastName_v#).
- If submitting any source video and audio files with presentations, use these file name formats: PresentationTime_LastName_video; PresentationTime_LastName_audio.
- Submission link: https://app.box.com/f/afa76b3670b2464cb3e21be88395218f
- If your upload is successful, a Success! pop-up will appear on your screen. You will not receive a confirmation email.
- The upload link to Box is the only acceptable method of presentation submission. No presentations will be accepted via email or memory devices (e.g., USB drives).
- Reference these Box Instructions for more information about uploading files.
In-Person Oral Presenter Guidelines
- In-person presenters will not use their own laptops to display slides.
- In-person presenters will advance their presentation slides using the remote presentation advancer provided in the oral session room.
- In-person presenters are required to use the podium microphone.
Remote Oral Presenter Guidelines
- Remote presentation slides and video files will be displayed from the session room.
- Remote presenters will not display their own slides.
- One of the assigned in-person attendees in the room will advance slides for remote presenters.
E-Poster Instructions
Submission deadline: May 10, 2024
To submit an e-poster:
- Log in to the abstract submission page of the meeting portal: https://www.hou.usra.edu/meeting_portal/abstract_submission/.
- Next to the listing of the abstract that was assigned to a poster, click on the e-poster link in the action column to go to the e-poster upload page.
- Accepted file format: PDF
- Maximum file size: 10 MB
- Use the browse button to locate the e-poster file on your computer, acknowledge the copyright statement, click the “Submit” button once, and wait for the confirmation screen.
- You will receive a confirmation email with a direct link to your e-poster.
To revise e-posters (before the deadline only):
- Return to the abstract submission page of the meeting portal and click on the e-poster link that appears next to the title of the abstract you submitted.
- Upload the revised version of your e-poster.
Registration
Registration fees are not being collected for this meeting, but registration is required. Registration will be available through May 15, 2024. Before the meeting, all registered attendees will receive an email from Houston Meeting Info with virtual connection information.
Meeting Participation Support
ExMAG is pleased to provide support of up to $2,000 per person to students and early-career* researchers to enable attendance and participation in the ExMAG May 2024 meeting. We welcome applications from those new to the extraterrestrial materials community who hope to understand the role of ExMAG better and are interested in expanding their service and connection to the community.
Support can be used toward travel expenses or costs that affect the ability to participate in the meeting (e.g., child or elder care). Those receiving support will be expected to attend and assist with the meeting through, for example, moderating questions, advancing slides, etc. Recipients must be able to cover costs prior to attendance because the financial support will be paid after the meeting.
*Early career refers to those within ten years of a terminal degree. Time taken away from career activities for family or health reasons or military service will not be counted against this time limit for eligibility. For questions about eligibility in specific circumstances, please contact [email protected].
Eligibility and Application Requirements:
- Applicants must be able to receive U.S. income.
- ExMAG executive committee members are not eligible to apply.
- Applications from sub-committee members are welcome.
- Civil servants are not eligible to apply.
Application deadline: March 21, 2024
Hotel Information
Attendees are responsible for making their own travel arrangements and hotel reservations. Room blocks have been reserved at the hotels listed below.
Homewood Suites by Hilton Houston Clear Lake NASA
401 Bay Area Blvd.
Houston, TX 77058
3.6 miles from the meeting venue
281.486.7677
Rate $122 ǀ Reservation Link
Staybridge Suites: Houston NASA/Clear Lake
501 W Texas Avenue
Webster, TX 77598
4.2 miles from the conference venue
281-338-0900
Rate $122 ǀ Reservation Link
COVID-19 Protocols
Hand sanitizer and masks will be available at the meeting. Please check this website regularly for updates.
Reporting Positive Cases
Attendees who receive a positive test result during the meeting are not allowed to enter the meeting venue and must immediately quarantine. These attendees are encouraged to share positive test results with a USRA/LPI HR representative: [email protected]. For contact tracing purposes, a list of close contacts without masking will be requested. All information will be considered HR confidential.
Additional Resources
Contacts
For information regarding the content of the meeting:
For information regarding the content of the meeting:
Email: [email protected]
Please do not use individual emails.
For information regarding all other meeting details:
Mary Harrison
Meeting Planning Services
USRA/Lunar and Planetary Institute
Email: [email protected]