Cross-AG EDIA Working Group
The Equity, Diversity, Inclusion, and Accessibility (EDIA) Working Group (WG) is designed to develop and disseminate resources, findings and other recommendations associated with EDIA matters for the NASA Assessment/Analysis Groups (AGs) and the planetary science community more widely. Since our founding in 2019, one of our most significant contributions was discussion and development of 27 professional white papers for the Planetary Science and Astrobiology Decadal Survey 2023–2032 which were submitted in 2020, amidst an ongoing and extremely taxing global pandemic. These white papers included 242 total co-authors. These white papers ranged widely in topic. For a full list of submitted white papers supported by the Cross-AG EDIA WG, visit White Papers on EDIA Topics.
Co-Chairs each serve a two-year term. Terms are staggered, so we select a new Co-Chair each year.
- Work with the other Co-Chair to organize Cross-AG EDIA WG meetings.
- Strategize the WG’s approach for effectively advancing EDIA in planetary science.
- Advocate for EDIA principles and present Cross-AG EDIA WG findings/recommendations to the wider planetary science community, including:
- NASA HQ
- The Planetary Science Advisory Committee (PAC)
- NASA Analysis/Assessment Groups (AGs)
- Leadership of professional societies (e.g., AGU, DPS, AAS)
- Workshop/conference audiences
- Responsibilities for speaking to these groups will be shared between the Co-Chairs, so if one Co-Chair is uncomfortable speaking to a specific group or unavailable, the other may step in as necessary.
We are planning a 2-day workshop in 2024, so the Co-Chair selected in 2023 will help organize this workshop.
Time Commitment and Support
- The estimated time commitment for this role is one hour per week on average (sometimes more hours in a single day).
- This is an unfunded role, but prospective candidates are encouraged to talk to their employers about support that may be available for service activities.
We are submitting a proposal to fund the 2-day workshop and funds for organization can be requested.
Co-Chair Skills and Characteristics (one or more of the following)
- Has positive ideas for advancing EDIA within the planetary science community
- Has research interests that broadly pertain to planetary science
- Has experience or interest in EDIA activities (and/or similar activities), such as working on EDIA Decadal survey white papers, presenting on workforce issues at meetings, or advocating for positive change, including at small scales
- Has past experience in grassroots organizations that focus on advocacy, networking, or community building in STEM, especially planetary science or degree area (e.g., Women in Astronomy Club, participation in McNair Scholars Program)
- Has past leadership experience in any context or a strong desire to step into leadership roles for the Cross-AG EDIA WG
- Has experience with one or more AGs (attending AG meetings virtually or in-person, serving on a steering committee, town hall meetings, or other activities)
Since the continuing Co-Chair is a senior scientist with a lot of EDIA experience, we particularly encourage early-career scientists to apply for this position.
Co-Chair Selection Process
The Cross-AG EDIA WG has two Co-Chairs. Each Co-Chair serves a two-year term. Co-Chair terms are offset from each other by one year to ensure continuity of leadership.
Each Co-Chair may only serve one two-year term before rolling off. Former Co-Chairs may reapply for the position when the person they helped select as Co-Chair transitions off.
At any point, an interim Co-Chair may be appointed for either Co-Chair position. Interim Co-Chairs step in when the other Co-Chair cannot serve in the position for more than six weeks for any reason with no questions asked and no explanation needed. The process for identifying and selecting an interim Co-Chair will be determined by the Co-Chairs if and when the need arises.
We will begin reviewing notifications of interest on September 15, 2023, and continue until the position is filled.
Application Process (2 steps)
- Please describe your experience with EDIA or EDIA-related activities.
- Please describe your vision for and/or any initiatives you have in mind for the Cross-AG EDIA WG.
- Please describe your style of leadership or guiding values for serving as Co-Chair.
- Please tell the selection committee why you wish to serve as Co-Chair and how the position aligns with your other professional responsibilities.
Your message may be in writing in the email, or in any other format including an audio or video recording. We request that any response be created in a way that the evaluators may absorb and evaluate it in 30 minutes or less.
Step 2: Short Interview with current Co-Chairs. Interviews will be 20–30 minutes long. The current Co-Chairs will tailor questions for each candidate individually. These questions will be provided to the candidate two business days before the interview. After the Co-Chairs ask these questions, candidates may ask questions about the role, responsibilities, working habits/styles, etc.
Evaluation and Selection Process
Selection Committee: The applications will be reviewed by the current Co-Chairs, and additional requests for support/evaluation will be made to current Cross-AG EDIA WG members as needed.
Evaluation: The selection committee will evaluate the candidates’ applications using the following rubric for transparency.
|What skills and experience does the candidate offer? How will these skills and/or experience(s) serve the candidate in the Co-Chair role?|
|How does the candidate’s leadership style or philosophy support the Cross-AG EDIA WG?|
|Are the candidate’s vision and/or initiatives compatible with the Cross-AG EDIA WG’s mission and vision? Are the candidate’s vision and/or initiatives compatible with the continuing Co-Chair’s vision and initiatives?|
|Will this candidate be able to work effectively with the continuing Co-Chair?|
We note that there are no meritocratic elements to this rubric, but rather it is designed to be subjective. A given candidate may not be very experienced as a leader, yet their vision, initiative, and/or style might be highly suited to the Co-Chair role.
Selection: Once all candidates’ application materials have been evaluated and the short interviews conducted, the current Co-Chairs will decide which candidate will become the Co-Chair.
Notification: The selected candidate will be contacted to ask if they would step into the Co-Chair role. If the candidate accepts, the position will be announced.
Announcement: After the new Co-Chair accepts the position, we will announce the new Co-Chair through email and (ideally) during a Cross-AG EDIA WG meeting.
After the selection process has concluded, the Co-Chairs (including the one who was just selected and the one rotating off) will review the process with the candidates and the selection committee to understand what worked well and what could be improved. The goal is to ensure that the nomination and selection process improves over time.
- Send advertisements for this position via the following resources (July)
- Cross-AG EDIA WG email distribution list
- LPI Planetary News
- PEN Newsletter
- DPS Newsletter
- PAC and AG chairs/representatives: request that they forward to their communities
- The Early Career Planetary Explorers Facebook group
- Send additional advertisements to some or all of these resources one week before the deadline.
- We will begin to review indications of interest on September 15, 2023.
- On September 15, we will begin contacting interested parties to set up interviews.
- Times to be set at candidates’ convenience
- Decision to be announced: approximately October 5