Abstracts are limited to one page (including figures, tables, and references) and must be submitted in one of the following formats: PDF (preferred); PostScript; Microsoft Word for PC or Mac; or RTF.
Note: Abstract files MUST include the title, authors, and affiliations, as shown in the templates. This information will NOT be extracted from the electronic submission form.
Download the appropriate template from the list provided. Using the format provided in the template, prepare your abstract for submission. YOU are responsible for the formatting and appearance of your abstract. Figures and tables must be placed in the file and therefore must be in digital format. We recommend that you use image file formats that provide acceptable resolution without being HUGE (for example, don't use a 1-MB TIFF file when a 250-K GIF file will do). We STRONGLY encourage authors to limit the size of their file to 2 MB; larger files often lead to technical problems.
Paper Size
If you are submitting a PDF or PostScript file, and normally use A4 paper, you should set up your
source file so that the resulting submitted abstract is formatted for U.S. letter size (8.5 by 11 inches).
Fonts
You are urged to use fonts common to Macintosh and PC platforms, i.e., Times, Times New Roman,
Helvetica, or Arial for text; Symbol for mathematical symbols and Greek letters.
OTHER IMPORTANT THINGS TO NOTE
PDF Files
If you have Acrobat Exchange and are able to produce PDF files, you will have more control over the quality of your published abstract. To create a PDF file that can be read universally, and that stays within the file size recommendations mentioned above, you may need to modify some of the preferences in your Acrobat Distiller.
From within the Distiller, go to "Settings", then "Job Options". From the tab labeled "General": Set your preferences to create files that are compatible with version 5.0. From the tab labeled "Compression": Turn on all compression options (including compressing text and line art). Set "Quality" as desired (we use "Medium"). From the tab labeled "Fonts": Turn on options to embed all fonts, and subset all fonts below 100%.
Following these guidelines will prevent our having to contact you to ask you to recreate your PDF file to eliminate a problem we had when we tried to process the file.
PostScript Files
LaTeX users may use any macros or templates they desire, as long as the finished abstract fits
within the one-page limit.
For formatting suggestions refer to the
sample abstract.
Asian Authors
We have experienced difficulty in translating files from Word for Asian format. RTF files seem to provide
the best solution to the problem. Go ahead and download the appropriate template
for your machine, but when you're through with your abstract you should save it as an RTF (rich text format)
file and submit that version.
Macintosh Systems
The occasional font problems we experience are almost always associated with Word files on a Mac.
To avoid this problem,
after downloading the template, make sure the text of the template is in Times New Roman, and NOT New York.
Submitting Your Abstract
After you have prepared the file containing your abstract, you are ready to submit it. Your file MUST be on
the same machine as your Web browser, and you cannot leave the file open or the data will not
transfer successfully. Go to the
electronic abstract submission
form and follow the instructions. Once you have completed the form and have clicked on the
"Send to LPI" button, the system will respond with a screen that informs you that your abstract has
been successfully submitted and assigns you an abstract number. WRITE DOWN this abstract number
and refer to it in any correspondence with us regarding your abstract. If you don't see the
confirmation screen within a reasonable amount of time (no more than 5 minutes), or if you
have any questions or need further assistance, please phone the LPI at 281-486-2142 or -2188, or send an
e-mail message to [email protected].
NO REVISIONS ACCEPTED! Proof your abstract file VERY carefully before
submitting it. We will NOT accept revisions or make corrections to abstracts submitted to this meeting.
If you submit duplicate versions of the same abstract, all versions except the first one will be discarded.
If there are any technical problems with the content of your abstract (for example, your file was corrupted),
our staff will be desperately trying to contact you immediately, so it is CRITICAL that you provide
us with up-to-date contact information on the submission form. If you know that you will not be available to
answer possible questions regarding your submission, please give us (in the comments box on the abstract
submission form) the name of someone who can (and how we can reach them).
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