First Announcement — July 2007

 

SPONSORS —
Lunar and Planetary Institute,
National Aeronautics and
   Space Administration,
NASA Exploration Analysis Group

CONVENERS —
Clive Neal,
   University of Notre Dame
Steve Mackwell,
   Lunar and Planetary Institute

ORGANIZING
COMMITTEE —

Clive Neal,
   University of Notre Dame
Charles Shearer,
   University of New Mexico
Jeff Taylor,
   University of Hawaii
Michael Wargo,
   NASA Headquarters
Kelly Snook,
   NASA Headquarters
Michelle Gates,
   NASA Headquarters
Steve Mackwell,
   Lunar and Planetary Institute
Jerry Sanders,
   NASA Johnson Space Center
Paul Eckert,
   Boeing


  WHEN AND WHERE

  The Workshop on Enabling Exploration: The Lunar Outpost and Beyond will be held October 1–5, 2007, at the Hilton Houston Hobby Airport Hotel, 8181 Airport Boulevard, Houston, Texas, 77061, 713-645-3000.

 

  KEY POINTS:
Date:
 October 1–5, 2007
Location:
 Houston, Texas

  PURPOSE AND SCOPE

  The purpose of this workshop is to bring together academic, governmental, and private sector interests to discuss progress in lunar exploration, share ideas and information, and form collaborations. It will be an opportunity to integrate diverse interests in lunar exploration to reduce risk and cost of establishing a permanent presence on the Moon through novel and innovative ideas, technologies, and partnerships.

The primary objective of the workshop is to define pathways to offset the costs and risks of achieving the next era of space exploration.

The results of the meeting, especially the panel discussions, will identify exploration enablers (technology, ideas, partnerships, etc.) that will be presented in a report to NASA and the broader community.

 

 

 


  WORKSHOP FORMAT

  The five-day workshop will consist of invited oral presentations and contributed poster presentations.

The first day of the meeting (Monday, October 1) will be dedicated to updating the community on NASA activities and to presenting summaries of relevant workshops that have aided the shaping of the lunar exploration program.

On Tuesday through Thursday (October 2–4), the workshop will be divided into morning and afternoon topic-specific sessions relevant to lunar exploration. Each session will comprise invited talks followed by an open panel discussion. All sessions will address one overarching question:

How can risk/cost be reduced through cooperation and partnerships in technological developments and demonstrations?
The Friday afternoon session (October 5) will be devoted to session summaries and discussions, which will help provide text for the final report.

All sessions will be scheduled from 8:00 a.m. to 5:30 p.m., with lunch to be provided on site.

The session summaries, along with the abstracts, list of organizers, and participants, will be included in a final report to be published on the LEAG website.

The workshop will adjourn at 4:30 p.m. on Friday, October 5.

 

 

  ORAL PRESENTATIONS

  Invited oral presentations will be assigned various time allotments to be designated in a preliminary program.

Audio-visual equipment available for oral presentations will include one LCD projector and one PC laptop. The instructions for electronic presentations will be included in the final announcement.

Invited speakers are asked to provide an executive summary of their presentation. More details are provided in the "Call for Abstracts" section below.

 

 

  POSTER PRESENTATIONS

  Poster sessions will be scheduled for Wednesday and Thursday evenings, October 3 and 4. Posters may be installed on Tuesday morning and will be left on display through noon on Friday, October 5, at which time they must be removed. Authors must be present at their scheduled session to discuss their poster.

Each poster will have a space 44" × 44" (1.1 m × 1.1 m) for display. Posters will be displayed on free-standing panels that are 4' × 8' (122 cm × 244 cm) (inside frame). Two presenters will share one side of one panel, so it is important that displays do not exceed the size limits. Due to space limitations, tables, computers, video equipment, etc., cannot be accommodated as a part of a poster display.

 

 

  CALL FOR ABSTRACTS

  Interested members of the community are encouraged to submit abstracts addressing topics that are pertinent to this meeting. Oral presentations are by invitation only, and all contributed abstracts that are accepted by the organizing committee will be scheduled as posters.

Invited speakers should submit a one-page executive summary of their presentation, prepared using the executive summary template provided. These summaries should be in Microsoft Word format, and should be submitted using the electronic submission form. The deadline for submission of executive summaries is August 24 (the same as the deadline for poster abstracts).

Poster abstracts may not exceed TWO pages, including graphics, tables, and references. File sizes are restricted to 1.5 MB. Contributors are specifically encouraged to address the following topics:

  • NASA Plans for Return to the Moon: Community Update
  • International Partnerships
  • ISRU and Outpost Sustainment Demonstrations
  • The Role of Robotic Missions
  • ISRU and Its Contribution to Space Exploration
  • Private Sector Involvement: Opportunities, Infrastructure, and Applications.
  • Sample Return
  • Field Exploration and Astronaut Training
  • Outpost Site Selection
All submissions, whether invited executive summaries or contributed poster abstracts, must be submitted to the Lunar and Planetary Institute via the electronic submission form by 5:00 p.m. U.S. Central Daylight Time on Friday, August 24, 2007 (see time zone map). Templates and detailed instructions for formatting and submitting your abstract are provided.

The abstracts and agenda will be available in electronic format and accessible via the meeting website on September 7, 2007. These files will be in PDF format. Author notification letters will not be mailed, so authors should check the online program to find out where their abstract has been scheduled.

 

  KEY POINTS:
Abstract Deadline:
  5:00 p.m. U.S. CDT
 August 24, 2007
 (see time zone map)

  REGISTRATION

  The workshop registration fee is $220.00 for both professionals and students. A $50.00 late fee will be levied after September 10, 2007.

The registration fee will include continental breakfast, morning and afternoon breaks, three receptions with beer and wine, and a program and abstract volume.

A buffet lunch consisting of assorted salads, two hot entrees, vegetable and starch, fresh breads, assorted desserts, and coffee and tea will be available at the hotel at a cost of $20.00 per person per day. Lunch tickets should be purchased in advance using the registration form.

Note:  While there are nearby restaurants offering other lunch options, participants are strongly encouraged to take advantage of the lunch buffet because of the tight program schedule and short amount of time available for a lunch break.

Participants registering by credit card must use the electronic registration form; those registering using any other method of payment must use the downloadable registration form.

Requests for cancellation with a fee refund (less a $25.00 processing fee) will only be accepted through September 17, 2007.

NOTE: Those who fail to attend and do not notify the LPI Publications and Program Services Department prior to the September 17 deadline will forfeit their full fee.

 

   

   

  ACCOMMODATIONS

  The Hobby Hilton is holding a block of 100 guest rooms at the government rate of $95.00 plus applicable tax (17%), single or double occupancy. (Note:  If the government rate changes on October 1, the hotel will charge the new rate.) You must present tax-exemption forms at check-in if you qualify. Rooms are available with either two double beds or one king-sized bed. There is no charge for additional guests, up to a maximum of four guests per room. This rate is also available for the three days prior to the start of the workshop, and two days following the workshop.

To qualify for the reduced rate, reservations MUST be made by September 16.

**Note!** After September 16, any unsold rooms will be released back to the hotel inventory, and guests who register after that date will charged according to available rates.**

Room Reservations: Reservations can be made through Hilton's Reservation Website. If you use this link, you should automatically get the reduced rate. Reservations may also be made by calling the hotel directly at 713-645-3000 Monday–Friday, or by calling Hilton Central Reservations at 800-445-8667. PLEASE REFERENCE "LEAG 2007" WHEN MAKING RESERVATIONS.

Check-in time is 3:00 p.m. Each guest will be required to provide valid photo identification at check-in (driver's license, state-issued identification, or passport). Check-out time is 12:00 noon. Early check-in and late check-out are based on a "space-available" basis. Luggage storage is available for early arrivals and late departures.

Self-parking is complimentary.

Recently renovated, the hotel offers 300 guest rooms, each furnished with Suite Dreams by Serta® bedding, down-filled comforter, Touch of Down pillows, and 300-count sheets and duvet cover; 32-inch flat-screen television with remote control; overstuffed chair with ottoman; coffee maker; hair dryer; and iron and ironing board.

In addition, each guest room has a large work desk with an ergonomic chair and task lighting, two multi-line telephones, MP3 radio alarm clock, and complimentary Wi-Fi access.

The Hobby Hilton offers a variety of dining menus in two restaurants located within the hotel. The Plaza Cafe offers casual dining from 6:00 a.m. to 5:00 p.m. with breakfast and lunch buffets in addition to an a la carte menu. The Boardwalk Restaurant, open from 5:00 p.m. to 11:00 p.m., offers fine dining featuring fresh Gulf seafood and Black Angus beef, complemented by the perfect wine or cocktail. Room service is available from 6:00 a.m. to midnight.

For relaxation with a cocktail, specialty beer, or glass of wine, the Sundance Lounge is open from 4:00 p.m. to midnight. Complimentary hors d'oeuvres are served Monday through Friday.

 

   

   

  DIRECTIONS

  The hotel is located less than one-half mile from the William P. Hobby Airport, which is served by five scheduled passenger airlines.

The Hobby Hilton offers 24-hour complimentary shuttle service from Hobby Airport to the hotel.

The distance from the hotel to George Bush International Airport is approximately 25 miles.

From I-45, take Exit 36, College Avenue/Airport Boulevard. The Hobby Hilton is located approximately 2 miles west of I-45 on Airport Boulevard, opposite the William P. Hobby Airport (refer to directions, map, and airport information).

 

   

   

 NOTE ABOUT THE SPONSORS AND ORGANIZING COMMITTEE

  The Lunar and Planetary Institute (LPI) was created to foster lunar and planetary science and the exploration of the solar system. The Lunar Exploration Analysis Group (LEAG) is a community-based interdisciplinary forum that analyzes scientific, engineering, technology, and operational issues associated with lunar exploration to support the Vision for Space Exploration; it reports its findings and analyses to the NASA Advisory Council.

The Executive Committee of LEAG forms the organizing committee of this meeting. It includes representatives from science, ISRU, exploration systems, and business. The committee will help write the syntheses of the discussions.

 

   

   

  CONTACT INFORMATION

  For further information regarding workshop format and scientific objectives, contact

    CLIVE NEAL
    University of Notre Dame
    Phone: 574-631-8328
    E-mail: neal.1@nd.edu

    STEVE MACKWELL
    Lunar and Planetary Institute
    Phone: 281-486-2180
    E-mail: mackwell@lpi.usra.edu

For further information regarding workshop logistics and announcements, contact

    MARY CLOUD
    Lunar and Planetary Institute
    Phone: 281-486-2143
    E-mail: cloud@lpi.usra.edu

For further information regarding abstract submission and workshop registration, contact

    LINDA TANNER
    Lunar and Planetary Institute
    Phone: 281-486-2142
    E-mail: tanner@lpi.usra.edu

 

SCHEDULE
Friday, August 24, 2007
5:00 p.m. CDT

(see time zone map)
Deadline for electronic abstract submission
September 7, 2007 Final announcement with program and
abstracts posted on this website
September 10, 2007Deadline for registration at reduced rate
September 17, 2007Deadline for hotel reservations at reduced rate
October 1–5, 2007Workshop on Enabling Exploration: The Lunar Outpost and Beyond


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