CURRENT MEETING INFORMATION

Organizers
Bo Reipurth (Chair), Institute for Astronomy, University of Hawaii
David Jewitt, Institute for Astronomy, University of Hawaii
Klaus Keil, Hawaii Institute for Geophysics and Planetology, University of Hawaii

Sponsors
Lunar and Planetary Institute
NASA Jet Propulsion Laboratory
Michelson Science Center, California Institute of Technology
NASA Astrobiology Institute
Vice-Chancellor for Research, University of Hawaii
Institute for Astronomy, University of Hawaii
Subaru Telescope
Gemini Telescope
Sub-Millimeter Array
Hawaii Institute for Geophysics and Planetology
Infrared Telescope Facility
SOFIA
Joint Astronomy Center
W. M. Keck Observatory
Caltech Sub-Millimeter Observatory (CSO)
Canada-France-Hawaii Telescope (CFHT)

Scientific Advisory Committee
John Bally, University of Colorado, Boulder
Alan Boss, Carnegie Institution of Washington
Jerome Bouvier, Observatoire de Grenoble
Nuria Calvet, Harvard-Smithsonian Center for Astrophysics
Cathie Clarke, Institute of Astronomy, Cambridge
Thomas Henning, Max Planck Institut fur Astronomie, Heidelberg
Scott Kenyon, Harvard-Smithsonian Center for Astrophysics
Katharina Lodders, Washington University
Guenter Lugmair, Max Planck Institut fur Chemie, Mainz
Renu Malhotra, University of Arizona
Michel Mayor, Geneva Observatory
Karen Meech, Institute for Astronomy, University of Hawaii
Michael Meyer, Steward Observatory
Alessandro Morbidelli, Observatoire de la Cote d'Azur
Antonella Natta, Osservatorio Astrofisico di Arcetri
Luis Felipe Rodríguez, Instituto de Astronomia
Ewine van Dishoeck, Leiden Observatory
Junichi Watanabe, National Astronomical Observatory
Hans Zinnecker, Astrophysikalisches Institut

Local Organizing Committee
Sean Andrews, Institute for Astronomy, University of Hawaii
Sandrine Bottinelli, Institute for Astronomy, University of Hawaii
Michael Connelley, Institute for Astronomy, University of Hawaii
Chris Davis, Joint Astronomy Center
Judith Fox-Goldstein, University of Hawaii at Hilo Conference Center
Michael Liu, Institute for Astronomy, University of Hawaii
Josie Malepeai, University of Hawaii at Hilo Conference Center
Karen Meech (Co-Chair), Institute for Astronomy, University of Hawaii
Alison Peck, Sub-Millimeter Array
Jana Pittichova, Institute for Astronomy, University of Hawaii
Bo Reipurth (Co-Chair), Institute for Astronomy, University of Hawaii
Steve Rodney, Institute for Astronomy, University of Hawaii
Inseok Song, Gemini Telescope
Karl Stapelfeldt, NASA Jet Propulsion Laboratory
Steve Unwin, NASA Jet Propulsion Laboratory
Tomonori Usuda, Subaru Telescope
Dawn Gelino, Michelson Science Center, California Institute of Technology

BACKGROUND
The Protostars and Planets meetings date back to 1978, when Tom Gehrels had the vision to "develop the interface between studies of star formation and those of the origin of the solar system." Throughout a series of highly successful meetings, the overall goal has remained to bring scientists from the star formation community, planetologists, and meteoriticists together approximately every seven years to review what we have learned in this exciting interface between disciplines.

WHEN AND WHERE
Protostars and Planets V (PP-V) will take place at the Hilton Waikoloa Village on the Big Island of Hawaii from October 24–28, 2005.

SCOPE OF THE MEETING
The motivation for holding PP-V in Hawaii is based on recent efforts to develop interdisciplinary research in these areas within the University of Hawaii. The Institute for Astronomy, in close collaboration with the Hawaii Institute of Geophysics and Planetology, recently started a Center for Star and Planet Formation in order to specifically explore the interfaces between studies of the early solar system through Kuiper belt objects, comets, and meteorites, and studies of the formation of stars and planetary systems.

The goals of the meeting are four-fold: (1) to present an overview of the major areas of progress since PP- IV; (2) to bring researchers together for discussions and exchanges of ideas; (3) to strengthen future interdisciplinary research in these areas; and (4) to encourage the participation of young researchers and advanced students in these fields of research.

Topics to be covered will include

MEETING FORMAT
The deadline for submitting proposals for review talks and invited talks at PP-V was January 31, 2005. Review talks will summarize developments and key issues within a larger topic, while invited talks will focus on specific subtopics. Historically there have been many more proposals for talks than slots available at the conferences, and most presentations at PP-V will therefore be in the form of posters, for which ample space and time will be devoted.

PROGRAM OF ORAL PRESENTATIONS
A detailed final schedule of oral presentations, including times, is now available. Also available is list of all the oral presentations with abstracts. (If you are having difficulty reading either of these PDF files and want to create your own, you are welcome to download either of the following LaTeX files:  program-abstracts.tex or program-final.tex.)

POSTER PRESENTATIONS WITH ABSTRACTS
The list of accepted poster presentations, sorted by topic, is now available. The list for each topical grouping contains links to the full abstracts of the poster presentations. These files are all in PDF format, viewable with version 5.0 or higher of the Adobe Acrobat Reader, which can be downloaded free of charge from the Adobe home page. Abstract volumes in CD- ROM format will be provided to paid registrants at the conference.

Each poster has an area of 4'×4' available. Two posters share one side of a 4'×8' poster board. The posters will stay up during the entire conference.

ACCOMMODATIONS
A block of 350 guest rooms has been reserved at the Hilton Waikoloa Village on the Kohala Coast of the Island of Hawaii. Rooms are available at the following special rates for three days prior to and three days after the conferences dates.

  • Golf/Garden/Mountain View:  $160.00, single/double occupancy (plus 11.41% for Hawaii state room tax)
  • Partial Ocean View:  $205.00, single/double occupancy (plus 11.41% for Hawaii state room tax)
  • Deluxe Ocean View:  $235.00, single/double occupancy (plus 11.41% for Hawaii state room tax)
There is no charge for children 18 years of age and younger sharing the same room as the parents and using existing beds. The price for additional roll-a-way beds is $35.00 per person. The maximum number of persons in a room is four (4).

Participants looking for a roommate to share expenses may use the roommate search form provided. Please note that neither the LPI nor the conference organizers are responsible for these arrangements; the form is merely provided as a resource.

Reservations: All reservations must be accompanied by a credit card, or personal or company check. Guests may make room reservations by using one of the following options:

  • E-mail:  Go to the Hilton Waikoloa Village Web site and click on the e-mail option.
  • World-Wide, Toll-Free Telephone:  Dial 800-445-8667. Provide the reference code PPV when placing reservations.
  • Direct Telephone to Hilton Waikoloa Village:  Dial 808-886-1234 and request to be connected to Reservations. Provide the reference code PPV when placing reservations.
  • Fascimile:  Use the downloadable Reservation Form to be filled out and faxed to the Hilton Waikoloa Village at 808-886-2902.

Deposit:  A one-night's deposit is required at the time of placing reservations.

Cancellation:  The one-night's deposit is refundable with cancellation up to 72 hours prior to arrival. The deposit will be forfeited if cancellation is within 72 hours of arrival.

Check-in Time:  3:00 p.m.
Check-out Time:  Noon

Early Departure Fee:  If a guest checks out prior to the guest's reserved checkout date, the hotel will add an early checkout fee of $50.00 to that guest's individual account. Individuals will be responsible for their own early departure fee assessments.

Optional Resort Service Fee:  An Optional Resort Fee of $18.00 per day, plus applicable taxes, is available to cover the following items:

  • local phone calls
  • in-room coffee
  • in-room safe
  • daily access to fitness center
  • tennis time
  • 10% discount at Discover Waikoloa Shop
The above items are NOT included in the guest room rate. Guests who do not wish to purchase the Optional Resort Fee may pay for the items at the following rates:
  • local phone calls: $1.00 per call
  • in-room coffee packet: $3.00 per packet
  • in-room safe: $3.39 per day
  • access to fitness center: $11.00 per day
  • tennis time: $30.00 per hour
Parking: Self-parking is available at no charge. Valet parking is available for $10.50 per day. (Gratuities are at the discretion of the individual.)

Gratuities: A gratuity of $1.50 per day for maid service is suggested but is not mandatory.

CHILD CARE INFORMATION
Please note that, for the benefit of meeting participants, the PP-V Organizing Committee is only offering information on the following childcare services; it does NOT accept any responsibility in arranging for individual care.

Camp Menehune
The Hilton Waikoloa Village prides itself on providing a safe and fun environment for guests' children, ages 5 through 12, through a children's day program called Camp Menehune. For information about camp programs, prices, and reservations, please visit their Web site at www.hiltonwaikoloavillage.com/camp.

PATCH
Childcare/babysitting services can also be arranged through PATCH (Parents Attentive to Children), which is a private, licensed, childcare provider on the Big Island. Rates for their services are listed below:

  • $14.00 per hour for one child, with a three-hour minimum
  • $2.00 per hour for each additional child from immediate family
  • $4.00 per hour for each child from separate family
  • $2.00 per additional hour for any hours exceeding an 8-hour period
  • $2.00 per additional hour between midnight and 8:00 a.m.
  • $5.00 travel fee
  • $15.00 fee for requests with less than 5 hours' notice

Cancellation Policies:  A $50.00 cancellation fee will be assessed on confirmed requests of four (4) days or longer that are canceled with less than five (5) days' notice.

A $25.00 cancellation fee will be assessed on cancellations received with less than 24 hours' notice.

Contact Information:  For further information, please contact PATCH directly at (808) 331-2909 between the hours of 9:00 a.m. and 5:00 p.m., HST.

TRAVEL ARRANGEMENTS
The PPV 2005 conference starts early Monday morning and ends on Friday late afternoon. We recommend that you plan your departure at the earliest on Saturday.

The Keahole-Kona International Airport (code KOA) has direct flights to, and from, many mainland destinations as well as Japan. Direct flights are also available to the islands of Maui and Kauai, but inter-island transfers to Kona through Honolulu are still required and are scheduled less frequently from these islands.

Important Notice:  Effective June 30, 2005, IFA Travel, the inhouse travel office at the UH Institute for Astronomy, is no longer available to assist participants with travel arrangements.

Two inter-island airlines (Aloha Airlines and Hawaiian Airlines) provide connecting flights to the Big Island from Honolulu. If your initial destination point is Honolulu or on any island other than the Island of Hawaii, please remember to make an additional reservation for a connecting flight on one of the inter- island carriers. Inter-island seats fill up quickly. Make your reservations early; do not wait until you arrive in Honolulu to secure the inter-island portion of your trip to the Big Island.

NOTE!!  Special reduced Internet-only fares are available at https://www.hawaiianair.com/affiliate/Booking.aspx for interisland and mainland flights on Hawaiian Airlines. Please enter "UHCONFERENCE" for the program code in order to access these reduced fares.
Free transportation via the Wiki-Wiki Shuttle Bus is available between the main and inter-island terminals at the Honolulu airport. It is important to leave a minimum of two (2) hours between your arrival in Honolulu and your departure for Kona to accommodate added security measures and to transfer to the inter-island terminal.

We recommend that participants, especially from Europe, arrive a few days before the conference to help get over the jet lag. The time difference between Europe and Hawaii, for example, is 11 hours.

Participants looking for other attendees to share ground transportation expenses (taxi, Speedishuttle, etc.) from the airport to the conference facility may use the ground transportation search form provided.

TRAVEL SUPPORT
We have some (very limited) funds available for partial support of graduate students and participants from developing countries (those with limited financial resources). An e-mail explaining the needs and outlining what funds are available from the home institution should be sent to [email protected], and the organizers will evaluate the requests. We regret that only a limited number of students and participants can be partially supported. The deadline for requests for support is July 15, 2005. In order for the organizers to receive sufficiently detailed information to fairly evaluate requests, please download either the student support form or foreign support form and follow the instructions provided when making your request.

GROUND TRANSPORTATION
The Hilton Waikoloa Village is a 40-minute drive from the Keahole-Kona International Airport and does NOT have its own shuttle bus transportation. Taxis and Speedy Shuttles are available at the airport.

Arrangements for roundtrip shuttle service to the Hilton Waikola Hotel can be made by phone (1-877-242-5777) or online at www.speedishuttle.com. Roundtrip fares start at $33.24 per person.

Taxi's are also available at the airport and fares typically run between $45.00–$65.00 one-way.

The following rental car agencies operate out of the Keahole-Kona Airport: >
Alamo(800) 462-5266
Avis(800) 230-4898
Budget(800) 527-0700
National(800) 227-7368
Harpers(800) 852-9993
Thrifty(800) 847-4389

VISA INFORMATION
International conferees must go through customs and immigration at the point of entry into the United States. Please inquire early about visa requirements to visit the United States from your local U.S. embassy or consulate. For general information on U.S. visa requirements, go to the U.S. Department of State Web site.

The PP-V conference organizers advise anyone who may need a visa for attendance at PP-V to apply early, at least three months in advance. Security-related policies have greatly increased the processing time for visa applications. U.S. consular officers are now interviewing most applicants as part of the application process.

Additional information may be obtained at http://embassyworld.com./embassy/directory.htm.

REGISTRATION

** Registration for PPV closes on October 7 **

A fee of $400.00 will be assessed each participant to cover conference services. There is no discounted registration fee for students. The fee for registration after August 15 is $595.00.

This registration fee includes the following:

Additional tickets for the Opening Welcome Reception and for the Conference Dinner are available for purchase at the registration Web site.

Registration Cancellation Policy: Full refunds will be given to participants prior to August 15, 2005.

Requests for cancellations, on or after August 16, 2005, will be subject to an administrative cancellation- processing fee as outlined by the following schedule:

Prior to August 15 — Full refund
August 16–31 — $75.00 fee
September 1–24 — $125.00 fee
September 25–conference — NO REFUNDS

All requests for cancellations must be in writing to [email protected].

As of September 12, more than 750 participants have registered for the conference. Click here to see the current list of registered participants.

BROWN DWARF WORKSHOP
Sandy Leggett of the Joint Astronomy Center is organizing a one-day workshop on brown dwarfs on the day following the PP-V conference. This workshop is organizationally separate from PP-V and will deal with old brown dwarfs, so please address any inquiries directly to Sandy Leggett ([email protected]). Further details are available at http://www.jach.hawaii.edu/~skl/PPV_BD.html.

INDICATION OF INTEREST
To subscribe to a mailing list to receive electronic reminders and special announcements relating to the meeting via e-mail, please submit an electronic Indication of Interest form.

If you have already signed up to receive the PP-V e-mail bulletins, you do not need to submit the electronic Indication of Interest form. You will automatically receive further information as it becomes available.

CONTACT INFORMATION
For further information regarding the content and scientific objectives of the meeting, contact:
Bo Reipurth
Phone: (808) 932-2314
E-mail: [email protected]

For further information regarding conference logistics, contact:
Josie Malepeai, Conference Coordinator
Phone: (808) 974-7555
Fax: (808) 974-7684
E-mail: [email protected]

For further information regarding abstract submission, contact:
Linda Tanner
Phone: 281-486-2142
Fax: 281-486-2125
E-mail: [email protected]

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