June 12–13, 2024 OPAG Meeting
Ithaca, NY/Virtual

The next OPAG meeting is scheduled for June 12–13, 2024, in Ithaca, New York at the Cornell Center for Astrophysics and Planetary Science (CCAPS). The meeting will include opportunities for virtual participation.

Agenda

The agenda is now available. Please check this website for updates as the meeting date approaches.

View Agenda 

June 12, 2024, 7:00 p.m.: Outreach dinner event at Personal Best Brewing and Dinner. Cornell/AbGradCon will provide dinner from the Silo Food truck.

Q&A During the Meeting

During the meeting, use the Slido link to submit and upvote questions and provide answers.

How to ask questions using Slido

  • Open the virtual platform using the virtual connection link above.
  • Click on the following Slido link: https://app.sli.do/event/rxMR7sZsRc33rQWtC3EVUD
  • This link will open in a separate window. You may also use a mobile device for Slido.
  • Update your profile to include your full name so moderators and other attendees can easily identify you.
  • Go to the Q&A tab. Use the “Type your question” box to enter questions.
  • Moderators will monitor the questions and read them to presenters during the Q&A portions of the meeting.
  • Click on the thumb sign to upvote a question.
  • Click on the ellipses (3 dots) to withdraw or edit a question.

Oral Presenter Information

To facilitate a smooth transition between speakers, all oral presentations will be collected ahead of time and shared from the room at the venue.

Oral presentation submission deadline: June 5, 2024, 11:59 p.m. CDT

Session Room Hardware and Software

  • PC laptop, LCD projector, and a remote presentation advancer
  • Windows hardware and software only
  • Note: Mac hardware and software will not be used in the session room.

Presentation Software

  • PowerPoint only
  • PowerPoint slide size: widescreen (16:9)

Presentation Submission

  • Accepted presentation file format: PowerPoint
  • Accepted video and audio file formats (if used): MP3, MP4
  • File Name Format: PresentationTime_LastName
    • Presentation time should be in 24-hour format (e.g., 0830, 1300, or 1415).
    • If submitting an updated file, add the version number to the end of the file name (AbstractNumber_LastName_v#).
    • If submitting any source video and audio files with presentations, use these file name formats: PresentationTime_LastName_video; PresentationTime_LastName_audio.
  • Submission link: https://app.box.com/f/ad735d6ea46841ea9f8508c68c298c9a
    • If your upload is successful, a Success! pop-up will appear on your screen. You will not receive a confirmation email.
    • The upload link to Box is the only acceptable method of presentation submission. No presentations will be accepted via email or memory devices (e.g., USB drives).
    • Reference these Box Instructions for more information about uploading files.

All presenters will have the opportunity to test and become familiar with the virtual platform before the Meeting. An email with detailed instructions to presenters will be sent out at a later date.

In-Person Oral Presenter Guidelines

  • In-person presenters will not use their own laptops to display slides.
  • In-person presenters will advance their presentation slides using the remote presentation advancer provided in the oral session room.
  • In-person presenters are required to wear a lapel microphone or use the podium microphone.

Remote Oral Presenter Guidelines

  • Remote presentation slides and video files will be displayed from the session room.
  • Remote presenters will not display their own slides.
  • One of the assigned in-person attendees will advance slides for remote presenters.

Lightning Talks and Poster Session

OPAG will host a poster session for in-person attendees on the evening of June 12, 2024. Posters topics include:

  • EDIA (Equity, Diversity, Inclusion, and Accessibility)
  • Research
  • Mission concepts
  • Technology developments

In-person attendees: A brief 1-slide lightning talk (1–2 minutes) will be given during the OPAG meeting to advertise the poster before the in-person poster session.

Virtual attendees: A longer 1–3-slide lightning talk (3–4 minutes).

Lightning talk presentation submission deadline: June 10, 2024

Presentation Submission

  • Accepted presentation file format: PowerPoint, widescreen (16:9)
  • Accepted video and audio file formats (if used): MP3, MP4
  • File name format: PresentationTime_LastName
    • Presentation time should be in a 24-hour format (e.g., 0830, 1300, or 1415).
    • If submitting an updated file, add the version number to the end of the file name (PresentationTime_LastName_v#).
    • If submitting any source video and audio files with presentations, use these file name formats: PresentationTime_LastName_video; PresentationTime_LastName_audio.
  • Submission link: https://app.box.com/f/439ab4d2ea13486da25f1da8b8a8a499
  • If your upload is successful, a Success! pop-up will appear on your screen. You will not receive a confirmation email.
  • The upload link to Box is the only acceptable method of presentation submission. No presentations will be accepted via email or memory devices (e.g., USB drives).


In-Person Poster Session

Poster Location Cornell Center for Astrophysics and Planetary Science (CCAPS) Clark Atrium
Poster Setup Posters can be hung at any time before the poster session.
Poster Removal Upon conclusion of the meeting. Posters left behind will be discarded.
Poster Size 44 in × 44 in (112 cm × 112 cm)
Materials Provided Pushpins

Optional Abstract Archiving Opportunity

The upcoming OPAG meeting will offer all presenters an opportunity to archive an abstract of their presentations. While open to all, we especially welcome abstracts by students and early-career researchers. The main benefit of submitting an abstract is that your OPAG research will be searchable on databases such as NASA’s Astrophysics Data System (ADS). Submission of an abstract is optional.

Optional abstract submission deadline: May 24, 2024

Preparation and Submission of Abstracts

Step 1: Download the appropriate template.
Step 2: Write the abstract (no more than one page) using the format shown in the template.
Step 3: Create a PDF file (no larger than 3 MB).
Step 4: Fill out the electronic abstract submission form and upload the abstract file.

Registration

Registration fees are not being collected for this meeting, but registration is required. Registration will be available for in-person and virtual attendees through June 13, 2024. Before the meeting, all registered attendees will receive an email from Houston Meeting Info with virtual connection information.

OPAG Meeting Participation Support

OPAG is offering a limited number of stipends to enable in-person and virtual attendance and participation. This support ensures active participation in the meeting by students and early-career researchers (less than ten years from Ph.D. serving in a non-tenured or equivalent position). The support may cover costs associated with travel and/or defray child or elder care. Stipends will be paid to recipients after the meeting and upon verification of attendance.

Meeting Participation Support Criteria and Requirements

  • Eligible applicants: students and early-career researchers (less than ten years from Ph.D. serving in a non-tenured or equivalent position)
  • Explain how you plan to participate in the OPAG meeting.
  • Explain how attending this meeting will benefit your career.
  • Explain how receiving this support enables your in-person or virtual attendance.
  • Be able to receive income in the United States (stipends are considered income).
  • Civil servants and members of the military are not eligible for this support.

The application deadline has passed.

Logistics

Meeting Location

The Cornell Center for Astrophysics and Planetary Science (CCAPS) is connected to and contained within the Department of Astronomy located at Space Sciences, Building 404, 122 Sciences Dr., Ithaca, New York 14850. Oral sessions will take place in PHS 120, and the poster session will be in the Clark Atrium.

Parking at the Cornell Center for Astrophysics and Planetary Science

Option 1

  • Visit this site and choose the Outer Planets Assessment Group: https://cornell.clickandpark.com/event
  • Pay for and download a Hoy Road Parking Garage permit.
  • The Garage is 2–3 blocks from the Physical Sciences building.

Option 2

Hotel Information

Attendees are responsible for making their own travel arrangements and hotel reservations.

Hotel Ithaca
222 South Cayuga St.
Ithaca, NY 14850
2.0 miles from the venue
Rate: $139 ǀ Reservation Link
Reservation deadline: April 26, 2024

Canopy by Hilton Ithaca
324 E. State Street
Ithaca, NY 14850
2.0 miles from the venue
Rate: $139 ǀ Reservation Link
Reservation deadline: May 11, 2024

Fairfield Inn & Suites Ithaca
359 Elmira Road
Ithaca, NY 14850
3.4 miles from the venue
Rate: $139 ǀ Reservation Link
Reservation deadline: May 22, 2024

Airport Information

Ithaca Airport (ITH) is the closest airport to Ithaca (3.9 miles from the meeting venue). Syracuse Hancock International Airport (SYR) is the closest major international airport (67 miles from the meeting venue), and it takes approximately 90 minutes to drive from this airport to Ithaca. Attendees are responsible for making their own travel arrangements from either airport.

COVID-19 Protocols

Hand sanitizer and masks will be available at the meeting. Please check this website regularly for updates.

Reporting Positive Cases

Attendees who receive a positive test result during the meeting are not allowed to enter the meeting venue and must immediately quarantine. These attendees are encouraged to share positive test results with a USRA/LPI HR representative: [email protected]. For contact tracing purposes, a list of close contacts without masking will be requested. All information will be considered HR confidential.

Additional Resources

Contacts

For information regarding the meeting content:

Alex Hayes
Email: [email protected]

Amanda Hendrix
Email: [email protected]

Krista Soderlund
Email: [email protected]

For information regarding all other meeting details:

Mary Harrison
Meeting Planning Services
USRA/Lunar and Planetary Institute
Email: [email protected]