June 12–13, 2024 OPAG Meeting
Ithaca, NY/Virtual

The next OPAG meeting is scheduled for June 12–13, 2024, in Ithaca, New York at the Cornell Center for Astrophysics and Planetary Science (CCAPS). The meeting will include opportunities for virtual participation.

Agenda

The agenda will be available at a later date. Please check this website for updates as the meeting date approaches.

Oral Presenter Information

To facilitate a smooth transition between speakers, all oral presentations will be collected ahead of time and shared from the room at the venue. More information for presenters and the oral presentation submission deadline will be available at a later date.

Lightning Talks and Poster Session

OPAG will host a poster session for in-person attendees on the evening of June 12, 2024. Posters topics include:

  • EDIA (Equity, Diversity, Inclusion, and Accessibility)
  • Research
  • Mission concepts
  • Technology developments

In-person attendees: A brief 1-slide lightning talk (1 minute) will be given during the OPAG meeting to advertise the poster before the in-person poster session.

Virtual attendees: A longer 1–3-slide lightning talk (3 minutes).

Please submit your interest for a poster/lightning talk using this form. If you have questions, contact Morgan Cable ([email protected]), Carol Paty ([email protected]), or Kunio Sayanagi ([email protected]).

Lightning talk/poster session interest submission deadline: June 3, 2024

Optional Abstract Archiving Opportunity

The upcoming OPAG meeting will offer all presenters an opportunity to archive an abstract of their presentations. While open to all, we especially welcome abstracts by students and early-career researchers. The main benefit of submitting an abstract is that your OPAG research will be searchable on databases such as NASA’s Astrophysics Data System (ADS). Submission of an abstract is optional.

Optional abstract submission deadline: May 24, 2024

Preparation and Submission of Abstracts

Step 1: Download the appropriate template.
Step 2: Write the abstract (no more than one page) using the format shown in the template.
Step 3: Create a PDF file (no larger than 3 MB).
Step 4: Fill out the electronic abstract submission form and upload the abstract file.

Registration

Registration fees are not being collected for this meeting, but registration is required. Registration will be available for in-person and virtual attendees through June 13, 2024. Before the meeting, all registered attendees will receive an email from Houston Meeting Info with virtual connection information.

OPAG Meeting Participation Support

OPAG is offering a limited number of stipends to enable in-person and virtual attendance and participation. This support ensures active participation in the meeting by students and early-career researchers (less than ten years from Ph.D. serving in a non-tenured or equivalent position). The support may cover costs associated with travel and/or defray child or elder care. Stipends will be paid to recipients after the meeting and upon verification of attendance.

Meeting Participation Support Criteria and Requirements

  • Eligible applicants: students and early-career researchers (less than ten years from Ph.D. serving in a non-tenured or equivalent position)
  • Explain how you plan to participate in the OPAG meeting.
  • Explain how attending this meeting will benefit your career.
  • Explain how receiving this support enables your in-person or virtual attendance.
  • Be able to receive income in the United States (stipends are considered income).
  • Civil servants and members of the military are not eligible for this support.

Application deadline: May 1, 2024

Submit your application using the online form.

Logistics

Meeting Location

The Cornell Center for Astrophysics and Planetary Science (CCAPS) is connected to and contained within the Department of Astronomy located at Space Sciences, Building 404, 122 Sciences Dr., Ithaca, New York 14850.

Hotel Information

Attendees are responsible for making their own travel arrangements and hotel reservations.

Hotel Ithaca
222 South Cayuga St.
Ithaca, NY 14850
2.0 miles from the venue
Rate: $139 ǀ Reservation Link
Reservation deadline: April 26, 2024

Canopy by Hilton Ithaca
324 E. State Street
Ithaca, NY 14850
2.0 miles from the venue
Rate: $139 ǀ Reservation Link
Reservation deadline: May 11, 2024

Fairfield Inn & Suites Ithaca
359 Elmira Road
Ithaca, NY 14850
3.4 miles from the venue
Rate: $139 ǀ Reservation Link
Reservation deadline: May 11, 2024

Airport Information

Ithaca Airport (ITH) is the closest airport to Ithaca (3.9 miles from the meeting venue). Syracuse Hancock International Airport (SYR) is the closest major international airport (67 miles from the meeting venue), and it takes approximately 90 minutes to drive from this airport to Ithaca. Attendees are responsible for making their own travel arrangements from either airport.

COVID-19 Protocols

Hand sanitizer and masks will be available at the meeting. Please check this website regularly for updates.

Reporting Positive Cases

Attendees who receive a positive test result during the meeting are not allowed to enter the meeting venue and must immediately quarantine. These attendees are encouraged to share positive test results with a USRA/LPI HR representative: [email protected]. For contact tracing purposes, a list of close contacts without masking will be requested. All information will be considered HR confidential.

Additional Resources

Contacts

For information regarding the meeting content:

Alex Hayes
Email: [email protected]

Amanda Hendrix
Email: [email protected]

Krista Soderlund
Email: [email protected]

For information regarding all other meeting details:

Mary Harrison
Meeting Planning Services
USRA/Lunar and Planetary Institute
Email: [email protected]