November 28–29, 2023 OPAG Meeting
Boulder, CO/Virtual

The next OPAG meeting is scheduled for November 28–29, 2023, in Boulder, Colorado at the Laboratory for Atmospheric and Space Physics (LASP). The meeting will include opportunities for virtual participation.

We understand some people may not feel comfortable attending in person, so please consider participating in the meeting virtually and contributing to OPAG in that way.

Agenda

The agenda is now available. Please check this website for updates as the meeting date approaches.

View Agenda 


Oral Presenter Information

To facilitate a smooth transition between speakers, all oral presentations will be collected ahead of time and shared from the room at the venue.

Oral presentation submission deadline: November 22, 2023, 11:59 p.m. CST

Session Room Hardware and Software

  • PC laptop, LCD projector, and a remote presentation advancer
  • Windows hardware and software only
  • Note: Mac hardware and software will not be used in the session room.

Presentation Software

  • PowerPoint only
  • PowerPoint slide size: widescreen (16:9)

Presentation Submission

  • Accepted presentation file format: PowerPoint
  • File Name Format: PresentationTime_LastName
    • Presentation time should be in 24-hour format (e.g., 0830, 1300, or 1415).
    • If submitting an updated file, add the version number to the end of the file name (AbstractNumber_LastName_v#).
    • If submitting any source video and audio files with presentations, use these file name formats: PresentationTime_LastName_video; PresentationTime_LastName_audio.
  • Submission link: https://app.box.com/f/95e2a4b7f8f842a79dbb8f453ddd3ad5
    • If your upload is successful, a Success! pop-up will appear on your screen. You will not receive a confirmation email.
    • The upload link to Box is the only acceptable method of presentation submission. No presentations will be accepted via email or memory devices (e.g., USB drives).
    • Reference these Box Instructions for more information about uploading files.

All presenters will have the opportunity to test and become familiar with the virtual platform before the Meeting. An email with detailed instructions to presenters will be sent out at a later time.

In-Person Oral Presenter Guidelines

  • In-person presenters will not use their own laptops to display slides.
  • In-person presenters will advance their presentation slides using the remote presentation advancer provided in the oral session room.
  • In-person presenters are required to wear a lapel microphone or use the podium microphone.

Remote Oral Presenter Guidelines

  • Remote presentation slides and video files will be displayed from the session room.
  • Remote presenters will not display their own slides.
  • One of the session chairs in the room will advance slides for remote presenters.


Lightning Talks and Poster Session

OPAG will host a poster session on the evening of November 28, for in-person attendees. Posters can focus on Inclusion, Diversity, Equity, and Accessibility (IDEA); research; mission concepts; technology developments; etc.

In-person attendees: A brief 1-slide lightning talk (1 minute) will be given during the OPAG meeting to advertise the poster before the in-person poster session.

Virtual attendees: For virtual attendees, we can offer a longer 1–3-slide lightning talk (3 minutes).

Please submit your interest for a poster/lightning talk using this form. If you have questions, contact Kate Craft ([email protected]) and Kunio Sayanagi ([email protected]).

Lightning talk presentation submission deadline: November 27, 2023

Presentation Submission

  • Accepted presentation file format: PowerPoint, widescreen (16:9)
  • File name format: PresentationTime_LastName
    • If submitting an updated file, add the version number to the end of the file name (PresentationTime_LastName_v#).
    • If submitting any source video and audio files with presentations, use these file name formats: PresentationTime_LastName_video; PresentationTime_LastName_audio.
  • Submission link: https://app.box.com/f/52d015d013db4457b30f8b6a65772de2
    • If your upload is successful, a Success! pop-up will appear on your screen. You will not receive a confirmation email.
    • The upload link to Box is the only acceptable method of presentation submission. No presentations will be accepted via email or memory devices (e.g., USB drives).
    • Reference these Box Instructions for more information about uploading files.


In-Person Poster Session

Poster Location Laboratory for Atmospheric and Space Physics (LASP) Space Science Center (SPSC) Lobby
Poster Setup Posters can be hung at any time before the poster session.
Poster Removal Upon conclusion of the meeting.
Posters left behind will be discarded.
Poster Size 44 in × 44 in (112 cm × 112 cm)
Materials Provided Pushpins

Optional Abstract Archiving Opportunity

The upcoming OPAG meeting will offer all presenters an opportunity to archive an abstract of their presentations. While open to all, we especially welcome abstracts by students and early-career researchers. The main benefit of submitting an abstract is that your OPAG research will be searchable on databases such as NASA’s Astrophysics Data System (ADS). Submission of an abstract is optional.

Optional abstract submission deadline: November 16, 2023

Preparation and Submission of Abstracts
Step 1: Download the appropriate template.
Step 2: Write the abstract (no more than one page) using the format shown in the template.
Step 3: Create a PDF file (no larger than 3 MB).
Step 4: Fill out the electronic abstract submission form and upload the abstract file.

Registration

Registration fees are not being collected for this meeting, but registration is required. Registration will be available for in-person and virtual attendees through November 29, 2023. Before the meeting, all registered attendees will receive an email from Houston Meeting Info with virtual connection information.

Important: The meeting space is limited to 100 in-person attendees. Those who wait to register onsite run the risk of being asked to attend virtually.

Tours of the LASP and Institute for Modeling Plasma, Atmospheres, and Cosmic Dust (IMPACT) dust lab facilities will be offered each morning before the OPAG meeting. If interested, please sign up by November 20, 2023, using this form: https://forms.gle/hREePmZ3F62qTfsR6.

OPAG Meeting Participation Support

Stipend Opportunities

OPAG is offering a limited number of stipends to enable in-person and virtual attendance and participation. This support ensures active participation in the meeting by students and early-career researchers (less than ten years from Ph.D. serving in a non-tenured or equivalent position). The support may cover costs associated with travel and/or defray child or elder care. Stipends will be paid to recipients after the meeting and upon verification of attendance.

Meeting Participation Support Criteria and Requirements

  • Eligible applicants: students and early-career researchers (less than ten years from Ph.D. serving in a non-tenured or equivalent position)
  • Explain how you plan to participate in the OPAG meeting.
  • Explain how attending this meeting will benefit your career.
  • Explain how receiving this support enables your in-person or virtual attendance.
  • Be able to receive income in the United States (stipends are considered income).
  • Civil servants and members of the military are not eligible for this support.

COVID-19 Protocols

Hand sanitizer and masks will be available at the meeting. Please check this website regularly for updates.

Reporting Positive Cases

Attendees who receive a positive test result during the meeting are not allowed to enter the meeting venue and must immediately quarantine. These attendees are encouraged to share positive test results with a USRA/LPI HR representative: [email protected]. For contact tracing purposes, a list of close contacts without masking will be requested. All information will be considered HR confidential.

Additional Resources

Logistics

Meeting Location

The University of Colorado at the Laboratory for Atmospheric and Space Physics (LASP) Space Science Center (SPSC) building, room W120 A/B located at 3665 Discovery Drive, Boulder, CO 80303.

 University of Colorado map

Space Science Center Parking

Below are directions for parking at the University of Colorado Boulder.

  • Go to https://cuboulder.aimsparking.com/permits/?cmd=new_event to purchase daily permits in Lot 544 or Lot 556.
  • Click the Other Events tab.
  • Click on the 11.28.23 OPAG Meeting tab for Day 1, 11.29.23 OPAG Meeting tab for Day 2, and 11.30.23 for the Steering Committee meeting.
  • Use the voucher code: OPAG2023. Click Apply Voucher.
  • Select Lot 544 $10 Reserved Event Parking ($10.00/day) or Lot 556 $10 Reserved Event Parking ($10.00/day).
  • Select a Location (the same lot you just selected).
  • Click Add Vehicle and add vehicle information.
  • Check out and pay.
  • You must purchase a permit for each day you attend the meeting.

 Parking map

Hotel Information
Attendees are responsible for making their own travel arrangements and hotel reservations.

Hilton Garden Inn Boulder
2701 Canyon Boulevard
Boulder, CO 80302
0.6 miles from the venue
303-443-2200
Rate: $119 ǀ Reservation Link 
Reservation deadline for the best rate: November 6, 2023

Embassy Suites by Hilton Boulder
2601 Canyon Boulevard
Boulder, CO 80302
0.5 miles from the venue
303-443-2600
Rate: $135 ǀ Reservation Link 
Reservation deadline for the best rate: November 6, 2023

Hotel Boulderado
2115 13th St.
Boulder, CO 80302
1.0 mile from the venue
303-442-4344
Rate: $135 ǀ Reservation Link 
Reservation deadline for the best rate: October 27, 2023

Airport Information

Boulder is located approximately 30 miles northwest of Denver, and the closest international airport is Denver International Airport (DEN).

Contacts

For information regarding the meeting content:

Amanda Hendrix
Email: [email protected]

Kate Craft
Email: [email protected]

Kunio Sayanagi
Email: [email protected]

For information regarding all other meeting details:

Mary Harrison
Meeting and Publication Services
USRA/Lunar and Planetary Institute
Email: [email protected]