Small Bodies Assessment Group (SBAG)

30^th Meeting of the NASA Small Bodies Assessment Group (SBAG)
January 30–February 1, 2024
Tucson, Arizona/Virtual

The annual meeting of the NASA Small Bodies Assessment Group (SBAG) is scheduled for January 30–February 1, 2024, in Tucson, Arizona, at the University of Arizona. The meeting will be held in person, with opportunities for virtual participation.

This meeting is one of the biannual meetings of the Small Bodies Assessment Group (SBAG), which addresses the community's concerns and gathers reports on small-body missions, planetary defense, observing campaigns, and related topics from project leaders and NASA Headquarters. In addition, opportunities for early-career researchers, such as talks, networking, and job searches, also exist. Finally, informal scientific and technical discussions around small bodies occur among the participants.

Agenda

The agenda is now available. Please check this website for updates as the meeting date approaches.

View Agenda

Oral Presenter Information

To facilitate a smooth transition between speakers, all presentations (in-person and remote) will be collected ahead of time and shared from the room at the venue.

Presentation Submission Deadline: January 25, 2024, 11:59 p.m. CST

Session Room Hardware and Software

PC laptop, LCD projector, and a remote presentation advancer
Windows hardware and software only
Note: Mac hardware and software will not be used in the session rooms.

Presentation Software

PowerPoint
PowerPoint slide size: widescreen (16:9)

Presentation Submission

Accepted presentation file format: PowerPoint
- File name format: PresentationTime_LastName
- Presentation time should use a 24-hour format (e.g., 0830, 1300, or 1415).
- If submitting an updated file, add the version number to the end of the file name (PresentationTime_LastName_v#).
- If submitting any source video and audio files with presentations, use these file name formats: PresentationTime_LastName_video; PresentationTime_LastName_audio.
Submission link: https://app.box.com/f/3b2238ddd40d418d85281992ad32fdb6
- If your upload is successful, a Success! pop-up will appear on your screen. You will not receive a confirmation email.
- The upload link to Box is the only acceptable method of presentation submission. No presentations will be accepted via email or memory devices (e.g., USB drives).
- Reference these Box Instructions for more information about uploading files.

In-Person Oral Presenter Guidelines

In-person presenters will not use their own laptops to display slides.
In-person presenters will advance their presentation slides using the remote presentation advancer provided in the oral session room.
In-person presenters are required to wear a lapel microphone or use the podium microphone.

All presenters will have the opportunity to test and become familiar with the virtual platform before the Meeting. An email with detailed instructions to presenters will be sent out at a later time.

Remote Oral Presenter Guidelines

Remote presentation slides and video files will be displayed from the session room.
Remote presenters will not display their own slides.
One of the assigned in-person attendees in the room will advance slides for remote presenters.

Registration

Registration fees are not being collected for this meeting, but registration is required. Registration will be available for in-person and virtual attendees through February 1, 2024. Before the meeting, all registered attendees will receive an email from Houston Meeting Info with virtual connection information.

Logistics

Conference Location
The SBAG meeting is being held at the University of Arizona, Michael J. Drake Building, Room 125 (1415 N. Sixth Avenue, Tucson, AZ 85705).

Parking
Onsite parking is available at no cost. An access code will be provided for registered attendees.

Hotel Information
Attendees are responsible for making their travel arrangements and hotel reservations. Room blocks have been reserved at the hotels listed below.

Courtyard Tucson Williams Centre
201 South Williams Boulevard
Tucson, AZ 85711
6.7 miles from the meeting venue
520-745-6000
Rate $169 ǀ Reservation Link

Hampton Inn & Suites Tucson Tech Park
9095 S Rita Rd.
Tucson, AZ 85747
16.6 miles from the meeting venue
520-989-7200
Rate $169 ǀ Reservation Link

Transportation
The Tucson International Airport, 7250 South Tucson Boulevard, Tucson, AZ 85756, provides commercial airline service and is 20 minutes from The University of Arizona. There are a variety of ground transportation options.

Early-Career Opportunities

Invited Early-Career Speakers: We will select two early-career researchers to give 15-minute presentations (including Q&A). Applications will be evaluated based on relevance to the purposes of SBAG, how the applicant plans to contribute to the meeting, and the extent to which the opportunity will advance the applicant's career. Interested early-career researchers should submit a cover letter and a two-page Curriculum Vitae (CV) to SBAG Early-Career Secretaries Darryl Seligman ([email protected]) and Stephanie Jarmak ([email protected]) and the SBAG Chair Lori Feaga ([email protected]).

Deadline to submit interest for an early-career invited talk: December 8, 2023

Lightning Talks: We will provide time on the agenda for early-career researchers and engineers attending the meeting to introduce themselves and their research to the community. The presentations will be approximately 3 minutes, depending on the number of presenters. If you want to give a lightning talk, email SBAG Early-Career Secretaries Darryl Seligman ([email protected]) and Stephanie Jarmak ([email protected]) and the SBAG Chair Lori Feaga ([email protected]).

Deadline to submit interest for a lightning talk: December 8, 2023

Meeting Mentor: Interested early-career members of the small body's community will be paired with an SBAG meeting mentor to help broaden the networks of early-career researchers and engineers. The SBAG steering committee will pair interested early-career researchers with someone who has attended several SBAG meetings. Pairs are expected to have a 30-minute virtual or in-person conversation before SBAG 30 to meet each other and discuss how the early-career individual can get the most out of the SBAG meeting. The SBAG meeting mentor will be available to the early-career individual throughout the meeting to answer questions, give feedback on a presentation if given, and provide general support. Pairs will have a 30-minute debrief session following the meeting.

Travel and Participation Support: We will offer travel and participation stipends to support students and early-career attendees for the meeting. The support is available for U.S. and international attendees, pending eligibility. The support can also apply to virtual attendees if a good case is made to defray costs associated with attending the meeting virtually (e.g., dependent care) and pending eligibility. Stipends will be paid after the conclusion of the meeting.

Submit your application using the online form.

Deadline to submit application for travel and participation support: December 8, 2023

COVID-19 Protocols

Hand sanitizer and masks will be available at the meeting. Please check this website regularly for updates.

Reporting Positive Cases

Attendees who receive a positive test result during the meeting are not allowed to enter the meeting venue and must immediately quarantine. These attendees are encouraged to share positive test results with a USRA/LPI HR representative: [email protected]. For contact tracing purposes, a list of close contacts without masking will be requested. All information will be considered HR confidential.

Additional Resources

Contacts

For information regarding early-career opportunities:

Stephanie Jarmak (Early-Career Secretary)
Harvard CFA
Email: [email protected]

Darryl Seligman (Early-Career Secretary)
Cornell University
Email: [email protected]

For information regarding the content of the meeting:

Lori Feaga
University of Maryland
Email: [email protected]

For information regarding all other meeting details:

Sandra Lozano
Meeting and Publication Services
USRA/Lunar and Planetary Institute
Email: [email protected]

Small Bodies Assessment Group

30th Meeting of the NASA Small Bodies Assessment Group (SBAG) January 30–February 1, 2024 Tucson, Arizona/Virtual